Administrative Support Specialist 1-Year Assignment

Totally Joined for Achieving Collaborative Techniques
US - District of Columbia - Washington
January 26, 2025

About Us:

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.

About the position:

TJFACT is seeking to hire an Administrative Support Specialist to support our United States Department of State (DOS) Diplomatic Technology (DT - formerly IRM) client in Washington, DC.

The Administrative Support Specialist will provide a wide range and scalable administrative support services to support DT. This individual will directly support the DT/EI/RDTC team.

Note - this role is a 1-year temporary position.DUTIES AND RESPONSIBILITIES:

Schedule meetings and escort visitors to our buildings.
Assist visitors and new/departing staff with administrative tasks
Track traveler Visa process and update our MFT tracking system
Manage RDT Calendar including events coordination, office activities/meetings.
Take notes for meetings and calls
Answer routine correspondence and calls, pointing customers to open ticket or POC
Perform routine data entry, reformatting
Prepare Time and Attendance reports
Order supplies for RDT Front Office including paper and printer cartridges
Use Department online tracking systems like ILMS
Perform basic bookkeeping for allocated budget and ordering routine items
Track and keep GOV maintenance and travel logs
Backup the program assistant for processes around travel including E2 system.
Updating spreadsheets and other data entry tasks; Creating email templates
Assist in looking at RDT procedures and identifying means to streamline
Perform other administrative duties as assigned.

REQUIRED QUALIFICATIONS:

Years of experience and Educational Requirements
- 4 to 7 years of directly related technical experience.
- High School Diploma
Proven knowledge of office administrative support
Highly organized, detail-oriented, and capable of managing sensitive information with confidentiality and integrity.
Demonstrated experience in taking notes, scheduling meetings, and appointments, and provide assistance to visitors.
Proficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and Project
Demonstrated experience in problem solving and attention to detail.
Strong organizational and planning skills
Excellent time management skills and ability to multi-task and prioritize work.
Functional knowledge in business processes, office management, computer applications, and customer services
Excellent written and verbal communication skills
Active Security Clearance

BENEFITS:

Medical, Vision and Dental Insurance
401-K plus match
Paid Vacation days
Paid holidays
Short Term and Long-Term Disability
Voluntary Term Life

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Read the full job description and apply online on the recuiter's web-site

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