Construction Contract Specialist

Why Manhattan?
Manhattan Construction Company is a family of builders
committed to developing teams who do the right thing for our projects, our
clients, and each other. Every year, we celebrate team members who have been
with the company for 10, 20, 30, and even 40-plus years. What is it about
Manhattan that makes people stick around for decades?
We offer large company benefits and professional
development opportunities with the care and concern of a family-owned business.
At Manhattan, you get:
Competitive pay and benefits.
A positive, friendly, and team-oriented workplace with caring leadership.
Professional development and leadership programs.
To work on exciting projects for your community.
Security and stability working for a financially strong company.
More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.
Check out the details in our Career Development Booklet on
our website:
If Manhattan sounds like the place for you, share your
resume with us!
POSITION SUMMARY:
The

Construction Contract Specialist

is responsible for the preparation, issuance, and monitoring of
the status and final execution of all Subcontracts, professional service
agreements, and purchase orders. This
role also assists in the prequalification process and ensures all initial
compliance needs are met. Additionally, this role provides general administrative
support for the division office. The Contract Administrator must be a flexible
and adaptable team-player, as well as have strong communication skills.
MAJOR DUTIES & RESPONSIBILITIES:
Aides in the execution and document control process of Owner Agreements, Bid Forms, Joint Venture Agreements, and other documentation as necessary.
Assists the Regional Leadership with Owner Agreement requirements through the acquisition of bonds and insurance per the Agreement requirements.
Works with the Risk Management department to develop sample insurance certificates and bond forms and obtain approval of submitted certificates and bonds.
Assists Estimating/Project Management in Prequalification process by inviting potential subcontractors, reviewing submissions for accuracy, and assisting in the completion of the application for Risk Management approval.
Prepares, assembles, and issues all Subcontracts, Professional Service Agreements, Purchase Orders, and Manhattan General Provisions through an electronic signature platform and distributes accordingly
Manages routing, review, and approval of all subcontract drafts in the contracting system
Responsible for the accurate and timely maintenance of data base(s) to track purchasing status and compliance status
Helps Risk Management and Accounting maintain accurate master vendor records through critical analysis of FEIN, legal name, and documents
Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
Other duties as assigned
JOB SKILLS & ABILITIES GUIDELINES:
Computer knowledge and efficiency, including Microsoft Office products (Word, Excel, etc.)
Knowledge of Vista, Procore, Trade Tapp, DocuSign, and Project Sight, or ability to learn and implement within 30 days of hire
Good time management and organizational skills
Ability to understand and follow instructions
Functions effectively as part of a team
MINIMUM QUALIFICATIONS:
Bachelor's Degree -. May substitute required education degree with related experience on a one-to-one basis
4 years of industry experience
WORKING CONDITIONS AND PHYSICAL EFFORTS:
Ability to physically stand, bend, sit for long periods, and squat throughout the day.
Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
Use hands to type, handle, control, or feel objects, tools, or control.
Occasionally lift, pull, or move up to 25 lbs.
Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver's License).
Certified Public Notary strongly recommended
About Manhattan
Founded in 1896, Manhattan is a top-ranked national
construction services firm that provides preconstruction, construction
management, program management, general building, and design-build services.
Manhattan's award-winning portfolio includes mission-critical, sports,
healthcare, government, education, laboratory, aviation, transportation,
convention, casino, and hospitality facilities. Manhattan is a:
20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
Ten-time STEP Diamond Safety Award Winner
2017, 2021, and 2022 National Safety Pinnacle Award winner
2023 Great Company To Work For (Oklahoma Magazine)
Under the fifth generation of Rooney family ownership and
headquartered in Oklahoma, Manhattan focuses on building trust and building
excellence. We pride ourselves on our uncompromising commitment to ethical
conduct, safety, and making fiscally sound business decisions to support our
clients' long-term goals, team members, and project partners. For the same
reasons we have so many tenured team members, we also have been fortunate to
work with many clients for decades, some for over half a century.
Attention All Third-Party Agencies, Headhunters, and
Recruiters
Manhattan Construction will not accept candidate submission by unsolicited
third parties through this site or any company email address. All unsolicited
candidates presented to Manhattan Construction will be considered the property
of Manhattan Construction. Manhattan Construction will not be responsible
for any fees associated with unsolicited candidates, nor will a contractual
relationship be formed by the submission. Manhattan Construction will not be
obligated and will not under any circumstances pay any fees to said third
parties submitting candidates in this manner. Manhattan Construction only forms
contracts with recruiters with whom we have an established business
relationship and with whom we have in place a signed agreement. All contact
with Manhattan Construction from third parties must be through our Human
Resources Recruiting department. Outside recruiters are asked not to contact
our hiring managers directly. Any contact made outside of the Manhattan
Construction Human Resources Recruiting Department by a third party will cancel
any future business relationships between the third party and Manhattan
Construction.