Student Attendance Specialist Secretary

Roaring Fork School District
US - Colorado - Glenwood Springs
January 19, 2025

Position Type:
Secretarial/Clerical/Non-Instructional Support/Student Records Secretary

Date Posted:
11/1/2024

Location:
Glenwood Springs High School

Date Available:
ASAP
Glenwood Springs High School is hiring a Student Records Specialist (Bilingual) for the 2024-2025 school year and beyond!

DEFINITIONUnder direction of the principal or assistant principal, school secretaries perform a wide variety of responsible and complex administrative duties to ensure efficient operation of the school and to support the District's mission to ensure that every student develops the enduring knowledge, skills and character to thrive in a changing world. SUPERVISION RECEIVED AND EXERCISEDReceives direct supervision from the principal or assistant principal. PRIMARY DUTIESWhen assigned to any position:

Perform a wide variety of complex, responsible and confidential duties for the principal or assistant principal.

Prepare and revise office forms; initiate, organize and maintain complex filing systems and records; ensure all forms are updated and accurate.

Provide exceptional customer service to students, staff and visitors at the school, answer school phones and respond to requests of information.

Word process and proofread a wide variety of reports, letters, memoranda and correspondence.

Utilize various computer applications and software packages; enter data, maintain and generate reports.

Support building principal or assistant principal in communications with staff including, but not limited to, weekly bulletins, daily announcements, newsletters, flyers for student distribution and website maintenance; complete mail merges.

With direction from the principal or assistant principal, maintain and coordinate multiple calendars to include in the school activities calendar.

Assign and inventory school and classroom keys and access cards.

May be asked to attend meetings and act as recorder for faculty meetings, preparing reports for actions taken and assignments made.

Sort and deliver mail daily.

Orient and direct substitute teachers and substitute classified personnel in the school.

Report to work on time and accurately record time worked.

Assist the health office when health aide is unavailable or not scheduled.

Maintain office equipment.

Other duties as assigned.

Only minimum duties are listed. Other functions and duties may be required as given or assigned. In some schools, some of the below duties may be assigned to other office personnel. When assigned to Financial Secretary:

Maintain school activity accounts; make bank deposits, reconcile statements and maintain records of balances and disbursements.
Write purchase orders and pay bills.
Maintain all paperwork on file for yearly audit.
Maintain deposit register.
Provide monthly activity account reports.
Track all funds from fundraising events, class fees and building rentals.
Coordinate sales of activity cards and yearbooks.
Processes student accounts payable.
Input and maintain data in district financial operating system; send necessary paperwork to the district office.
Oversee building budgets and work with the principal or assistant principal in budget preparation; provide principal with monthly budget updates and reports.
Prepare and submit reimbursement requests to District Office.
Purchase office supplies.
Manage and report absence balances for school staff; track and complete substitute teacher reports. (In some schools, this may be assigned to the student management secretary. )
Process all transportation billings, including reports on allotted miles.
Maintain copier supplies, copy of counts for billings and maintenance contracts.
May schedule building usage and rentals.
Coordinate and assist with athletic scheduling, fee collection, transportation, lodging and officials.
Required attendance at district trainings.
Other duties as assigned.

When assigned to Student Management Secretary:

Enter, maintain and extract student information in Infinite Campus, including up to date family information.
Register new students; withdraw non attending students.
Complete district reports on students entering and leaving the school.
Complete CDE October count and provide back up information when needed.
Process grades and print report cards.
Manage records request process in a timely fashion.
Maintain accurate attendance records in Infinite campus; inform administrators of excessive or unexcused absences and may call students who are reported absent.
Complete CDE attendance reports.
Maintain student files.
Maintain current class lists.
Coordinate transportation for activity trips and complete student bus discipline correspondence.
Assist in building master schedule; schedule students into classes throughout the year.
Update website information with correct phone number and room assignments.
Maintain official student transcripts.
Required attendance at district training.
Other duties as assigned.

QUALIFICATIONSKnowledge of:English usage, spelling, grammar and punctuationModern office procedures and methodsExtensive knowledge of Microsoft Office programs, especially Word and ExcelPrinciples and procedures or record keeping and retentionPrinciples of business and letter writing and basic report preparationBasic mathematical principlesPrinciples used in clerical accounting and bookkeeping (financial secretary)Ability to:Work efficiently with a service oriented attitude under stressful situations with constant interruptionPerform responsible and complex clerical workEffectively manage time and multiple responsibilitiesInterpret and apply District policies and proceduresMonitor and track budget expenditures (financial secretary)Independently prepare correspondence and memorandaInitiate projects to improve building operationsBe detailed orientedImplement and maintain standard filing systemRecognize and diffuse potentially hostile situations appropriatelyWork independently in the absen.

Read the full job description and apply online on the recuiter's web-site

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