Medical Report Scanner

National Jewish Health, the leading respiratory hospital in the nation, is seeking a dedicated Medical Report Scanner to join our team. This crucial role involves ensuring the accuracy and accessibility of medical records, which are vital to the institution's mission of delivering top-tier healthcare. The ideal candidate will exhibit meticulous attention to detail and proficiency in the terminal digit filing system to facilitate the smooth flow of essential information throughout the facility. With a focus on accuracy, efficiency, and excellence, this position provides an opportunity to make a significant impact on patient care and contribute to the groundbreaking work done at National Jewish Health.

Position Summary
To accurately retrieve and file medical records utilizing the terminal digit filing system. This includes, but is not limited to:
scanning, indexing, transporting, and retrieving medical records within the facility and patient care areas to the EMR in a timely manner.

Essential Duties

1. Locates, retrieves, and files medical records utilizing the terminal digit system and computerized chart location system in order to answer requests from medical, nursing, research, and ancillary staff. Maintains and controls flow of information between the clinic and medical records for all appointments.
2. Scans individual patient documentation into the appropriate electronic medical record on a daily basis. Analyzes records in accordance with department policy and procedure, to include accurate filing of the patient's documents. Provides scan on demand services when requested by the clinic, physician, or patient.
3. Researches missing records and provides them to clinic for patient care activities; this may include calling staff, going to staff offices or patient care areas and retrieving paper charts.
4. Retrieves records and loose filing from designated areas for scanning for processing within the department. Delivers records or requested charts to appropriate locations.
5. Submits daily productivity statistics and performs quality assurance.

1. Performs as a back-up to staff absences and vacancies, as necessary.
2. Processes documentation for deceased patients, requests for merges, and pulls records from Saint Joseph Hospital for referrals as needed.

1. Accountability:
   Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Adaptability:
   Maintain a perspective that is ready to change if needed for the common good of the work goals including adjusting to work structures, technologies, processes, job requirements, or cultures. Able to do other functions or scanning within the department when needed or requested.
3. Attention to Detail:
   Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
4. Collaboration/Teamwork:
   Mindful of the common goals of the team and National Jewish Health in regard to applying skill and knowledge to create a team that is friendly and cooperative. Helping each other to reach desired goals.
5. Customer Focus:
   Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs.
6. Peer Relationships:
   Interacting with others in a constructive, positive, and respectful manner regardless of individual differences. Assists ream members and co-workers to achieve personal goals and completing personal or departmental assignments.

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriately for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
5. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state, federal and all other regulatory agency requirements.

1. Education:
   High school diploma or equivalent required.
2. Work Experience:
   A minimum of one (1) year experience in a medical records department or medical setting preferred.
3. Special Training, Certification or Licensure:
   None

• Comprehensive Medical Coverage:
  Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off:
  Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans:
  Coverage effective the first of the month after hire.
• Retirement Savings:
  403(b) plan with employer contributions after two years.
• Wellness Incentives:
  Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement:
  Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance:
  Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness:
  Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance:
  Employer-paid plans and optional buy-up choices.
• Voluntary Benefits:
  Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan