Administrative Assistant III - Loveland

State of Colorado
US - Colorado - Colorado Springs
November 10, 2024

Salary : $49,848.00 - $54,828.00 Annually

Location : Larimer County, CO

Job Type: Full Time

Job Number: HAA-50002416-11/24

Department: Department of Transportation

Division: CDOT Region 4

Opening Date: 11/08/2024

Closing Date: 11/18/2024 11:59 PM Mountain

FLSA: Determined by Position

Type of Announcement: This position is open only to Colorado state residents.

Primary Physical Work Address: 2207 Hwy 402Loveland, CO 80537

FLSA Status: Non-Exempt; position is eligible for overtime compensation.

Department Contact Information: Angelita Sims***angelita.sims@state.co.us

How To Apply: Please submit an online application for this position at ***/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department InformationThis position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All

CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to /studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
• LI-POST

Description of JobAbout the Work Unit
This position is in CDOT's Region 4, Maintenance Loveland office and provides administrative and technical support, interpret, coordinate, facilitate, and provide factual information to the traveling public, maintenance supervisors, maintenance section employees, and department personnel.

About the Position
This position will perform a variety of administrative support duties and responsibilities to assist the Maintenance Section.

Your duties and responsibilities will include, but are not limited to, the following:

Answer inquiries from employees and the public concerning departmental policies, procedures, and general road conditions and make referrals to appropriate information sources;
Develop and implement office procedures and processes in order to increase efficiency;
Schedule and arrange meetings, travel plans, and reservations and resolve any scheduling conflicts;
Compose, edit, and type memos, letters and forms; process incoming and outgoing correspondence;
File, photocopy, setting up new files, distribute, and prioritize documents as mandated;
Provide effective customer service;
Greet customers, (internal and external), dispense general information, road and weather conditions;
Receive, process, determine urgency, and forward incoming telephone calls, and radio communications from CSP Dispatch and CDOT personnel;
Maintain a working knowledge of multi-button phone set, fax machine, copier, digital radio, printer, calculator, typewriter, cellular phone, computer and computer software programs; and office equipment;
Collect, evaluate, collate, and create reports and other documentation;
Complete data entry and track various information and documents in a variety of computer systems;
Process invoices, section correspondence, timesheets, personnel and other departmental forms, extra legal permits, mail and packages, and copies of requested data;
Provide support to multiple maintenance supervisors and maintenance section personnel;
Compile and monitor the accuracy of paperwork for: new hires, promotions, transfers, terminations/resignations, worker's compensation, Family Medical Leave, DOT physicals, and drug screens;
Check and verify the accuracy of work hours and coding for all employee payrolls.
Track and monitor all leave accruals, usage and balances. Prepare monthly on-call and overtime reports.
Maintain confidentiality of information and documents;
Other job duties as assigned.

Work Environment:

Your schedule will primarily be 8:00 AM - 5:00 PM work hours, Monday-Friday

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsExperience Only:

Three years of general clerical experience, where the primary responsibilities included ALL of the following:
- Working with computer software and applications (e.g. Microsoft Word, Excel, PowerPoint, SAP, Google Applications, etc.)
- Creating memos and correspondence
- Using spreadsheets to track information
- Processing invoices for payments
- Providing on-going customer service in person, on the phone and via email to internal and external customers

Experience & Education:

At least three years of experience and education that includes a combination of the following:
Coursework from a U.S. accredited college or university in a field of study related to the duties of this position will be considered. A copy of your transcript must be attached to your online application in order to verify the coursework.
General clerical experience, where the primary responsibilities included ALL of the following:
- Working with computer software and applications (e.g. Microsoft Word, Excel, PowerPoint, SAP, Google Applications, etc.)
- Creating memos and correspondence
- Using spreadsheets to track information
- Processing invoices for payments
- Providing on-going customer service in person, on the phone and via email to internal and external customers

Read the full job description and apply online on the recuiter's web-site

Administrative Assistant III - Loveland

Administrative Assistant III - Loveland

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