Accounting Specialist

About the Organization
Come join Second Harvest Food Bank of Santa Cruz County! We are the first food bank in the State of California, and the second in the nation. We pride ourselves in providing 10 million pounds of food annually to over 65,000 people per month through our network of 150-member agencies and programs. We believe that a thriving community is one where everyone has access to nutritious food to support their health and wellbeing. Our team is dedicated to inspiring and supporting our community to provide nourishment for all community members.

Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you don't believe you meet every one of our qualifications. We welcome applications from all qualified individuals, including applicants with a criminal history.

EOE Statement
Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Second Harvest will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Second Harvest is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Full-Time/Part-Time
Full-Time

Exempt/Non-Exempt
Non-Exempt

Description

Second Harvest Food Bank Santa Cruz County

Accounting Specialist

$57,564-$62,681 DOE

NON-EXEMPT

About us:

Come join Second Harvest Food Bank of Santa Cruz County! We are the first food bank in the State of California, and the second in the nation. We pride ourselves in providing 10 million pounds of food annually to over 65,000 people per month through our network of 150-member agencies and programs. We believe that a thriving community is one where everyone has access to nutritious food to support their health and wellbeing. Our team is dedicated to inspiring and supporting our community to provide nourishment for all community members.

Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you don't believe you meet every one of our qualifications. We welcome applications from all qualified individuals, including applicants with a criminal history.

About the position:

The Accounting Specialist works with the Controller and the Chief Financial Officer to ensure the smooth operation of the Finance Department. The Bookkeeper is responsible for various accounting transactions related to accounts receivable, accounts payable and the general ledger including but not limited to: reconciling invoices, posting payments, processing cash receipts, performing account reconciliations and communicating with customers and vendors.

Reports to: Controller

Supervises: N/A

JOB SUMMARY:

Accounts Payable (40%)

• Monitors expenses for company accounts; ensures company policy and standard accounting procedures are met

• Processes accounts payable, including data entry and coding of invoices, matching and batching.

• Completes settlements including those for credit cards, gift cards, and prepaid expenses by verifying information, researching un-posted items, posting settlement entries, and balancing ledger accounts.

• Verifies purchase orders, inventory receipts and employee expense vouchers.
• Processes employee reimbursable expenses and ensures proper coding.
• Processes vendor invoice payments, ensuring each check maintains the appropriate support, and providing copies of vendor invoices for contract billing.
• Prepares check runs for all approved vendor payments.
• Maintains vendor records, including acquiring W-9s from all vendors and contacting those who do not comply, as these are needed to determine which vendors qualify for 1099-Misc income forms.

• Performs day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Processes checks and electronic payments received from Agency Shopping and grant billing.
• Prepares daily reconciliation of A/R to the general ledger, printing and mailing of invoices, investigation of open items, and generation of collection correspondence on past due accounts.
• Deposits and records cash receipts.
• Pulls donation information from online donation platforms (ex. Classy, Network for Good, WePay, PayPal, etc.) and providing copies to Development for processing in the CRM.
• Processes all community and foundation donations in the organization's ERP (Ceres) in a timely manner.
• Reconciles daily donations in CRM with amounts entered into Ceres.
• Scans all donation checks provided from Development to the bank.
• Creates a daily funds log of all checks, ACHs and credit card payments.

• Digitally files documents associated with AR/AP in the relevant databases.
• Prepares and posts journal entries into the general ledger
• Assists with monthly, quarterly, year-end closings and audits by processing as needed.
• Assists in developing and documenting processes and procedures to improve efficiency.
• Records postage and copier machine usage through a journal entry on a monthly basis.
• Maintains vehicle and organization registration schedules and contract renewal schedules.
• Assists clients and co-workers, both on the phone and in person, with accounting matters.
• Acts as primary back-up to Accounting Manager during absences.