Senior Accountant- Contracts

Job Type

Full-time

Description

About the Organization

Canal Alliance exists to break the generational cycle of poverty for Latino immigrants and their families by lifting barriers to their success. Canal Alliance is a nonprofit champion of immigrants who are challenged by a lack of resources and an unfamiliar environment. Every day, we educate, empower, support, and partner with motivated immigrants to best meet all their unique needs-from putting food on the table, to becoming American citizens, to learning English, to graduating from college, and gaining quality, career-path employment.

Canal Alliance strives for a trauma-informed collaborative and inclusive culture. We invest in high quality services, professional development, and work-life balance.

Position Summary

The Senior Accountant - Contracts is responsible for overseeing the entire contract lifecycle for all funding contracts, ensuring that the organization meets its contractual obligations and maximizes revenue from these contracts. The Senior Accountant - Contracts works closely with program directors, the development team and other departments to ensure effective contract negotiation, execution and management. The Senior Accountant - Contracts is a member of the Accounting/Finance Team and reports directly to the Chief Financial Officer [CFO].

Responsibilities

• Collaborate across departments to lead the full lifecycle contract management process, from initiation to closeout.
• Coordinate contract-related activities including budgets [proposals, modifications, reports], funding needs, invoicing, reporting, and executive review.
• Coordinate and support effective cross-team communication and decision-making about potential contract funding opportunities providing technical assistance and guidance to program staff on interpretation of donor regulations, budget requirements, and performance, reporting and award requirements, and ensuring funding and deliverables are aligned with organizational and program priorities, budget needs, and staff capacity.
• Work with CFO to lead and actively participate in cross-team meetings to ensure alignment around funding priorities, support decision-making about whether to pursue new funding opportunities, plan for funder outreach and renewal meetings, and provide status updates regarding contract and grant deliverables.
• Represent the agency at pre-application bidder's conferences and post-award grantee gatherings.
• Serve as agency's primary liaison with funders on matters related to contract administration and compliance, including coordination of any needed adjustments to the grant/contract terms or budget; respond to funder inquiries as needed.
• Coordinate documentation (such as letters of reference, MOUs, certificates of insurance, financial statements and other reporting information) to support contract applications and compliance.
• Coordinate with CFO, program directors & development team members to negotiate contracts with funding partners.
• Conduct periodic financial management and contract execution status reviews to ensure contracts are on budget, time, and task.
• Work with Staff Accountant to maintain an accurate, up-to-date system to track invoicing for fee-for-service work and receipt of contract funds.
• Support programs to prepare for external programmatic or financial audits which may include coordinating documentation and other supporting materials.
• Work with the CFO to ensure all business terms in the contract accurately reflect the terms negotiated with the contracting party.
• When appropriate, work with CFO to consult with outside legal counsel to ensure agency interests are protected and agreements comply with relevant laws and regulations.
• Work with program directors to ensure that project workplans, timelines and application narratives align with contract budgets and planned expenditures.
• Ensure all deadlines for finalizing contracts and renewing contracts are met.
• Lead effective utilization of Salesforce and project management software for contract management and ensure that all contract deliverables are entered, updated and tracked.
• Work with CFO to prepare and provide regular reports to leadership and program teams regarding contract funding pipeline, status of program deliverables, billing/invoicing and receipt of payment, and renewal timelines.
• Work with CFO to provide formal and informal contract management and execution training to program staff.

• Bachelor's degree in business administration, accounting, or a related field.
• 3+ years of experience in contract management particularly with nonprofit organizations, including experience in taking the lead in all stages of the contract lifecycle and contract financial analysis.
• Experience with project budgeting and accounting required.
• A strong understanding of government procurement regulations and procedures.
• Excellent organizational, communication, and interpersonal skills.
• The ability to manage multiple projects simultaneously and meet deadlines.
• Experience with Salesforce and project management software (desired).

• 3 weeks paid vacation per year
• 12 days of sick leave per year
• Paid Birthday each year
• 14 paid holidays per year
• 100% paid employee medical & dental insurance, life insurance, LTD, and EAP.
• 403(b)-retirement plan with employer match of up to 4% after 3 months of employment.
• Voluntary benefits include FSA, vision, life, and pet insurance, as well as coverage for dependents.
• Telehealth for physical and mental health