Management Secretary

Tryfacta Inc
US - California - San Jose
October 27, 2024
Legal

About US:

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:

Tryfacta is seeking Management Secretary for our client in San Jose, CA 95134. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please !

Position Title: Management Secretary

Location: River Oaks office in San Jose, CA 95134

Duration: Last through 02/07/2025 + Possible extension

Work Schedule: M-F, 8:00 AM - 5:00 PM

Pay rate: $39.42/hr

Responsibilities for this position include, but are not limited to:

VTA's Real Estate & Transit-Oriented Development department has a temporary Management Secretary position available. We are looking for someone who meets the following minimum qualifications:

Completion of the 12th grade or equivalent.

At least three years of administrative/clerical experience, which includes proficiency with computer software programs such as word processing and spreadsheets.

Possession of the required knowledge and abilities necessary for the role.

Preferred qualifications for the position include:

Proficiency in computer applications such as MS Office (Outlook, PowerPoint) and Adobe.

Experience with heavy scheduling, calendaring, and arranging meetings.

Excellent customer service skills."

Typical Tasks:
• Maintains the manager's calendar and reminds the manager of appointments; makes travel arrangements for division/department staff;
• Establishes and maintains subject matter files in connection with the work under the manager's control;
• Screens telephone calls and visitors; receives complaints and requests and handles or routes them for necessary action;
• Handles room arrangements and correspondence for group meetings on behalf of the manager; prepares and transmits agendas;
• Disseminates information to callers and visitors requiring judgment, knowledge, and interpretation of departmental procedures and regulations;
• Takes minutes of meetings and distributes copies;
• Prepares forms required for personnel transactions, requisition forms, purchase orders, and maintains records of time worked, overtime and absences;
• Composes routine correspondence from notes or brief instructions for manager;
• Conducts and independently carries out a variety of assigned special projects related to the activities of the department;
• Types a variety of documents including correspondence, reports, technical specifications, minutes of meetings, financial statements, memoranda, lists, and other written materials or documentation using word processing equipment, software, or other office equipment;
• Proofreads word processing documents and computer entries; copies and assembles materials;
• Operates a variety of office equipment, including personal computer, calculator, telephone, fax, photocopier, etc.;
• Opens manager's mail and determines appropriate disposition, and processes outgoing mail;
• Maintains office equipment including contacting service and repair personnel;
• Orders supplies, subscriptions, and memberships for work unit staff; maintains controls over petty cash;
• Learns specialty software programs of assigned unit;
• Performs program administration tasks as assigned;
• Performs related work as required.

To be considered for this position, you should have: [Skills, Education, or Experience]

Excellent customer service skills.

Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

Read the full job description and apply online on the recuiter's web-site

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