Executive Assistant 3

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DescriptionExecutive Assistant 3

12+ Months W2 Contract

San Jose or San Francisco, CA (Hybrid)

Benefits You'll Love:

  • NextDeavor offers health, vision and dental benefits for contract employees
  • Paid sick leave eligibility is contingent on state of residence
  • Optional 401k Plan (excludes employer match)
  • Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment (NextDeavor boasts an impressive conversion rate of approximately 70%)!
Here's how you'll make an impact on the team:
  • Maintain executive calendar, staff meetings, and commitments.
  • Organize department communications, key events, and special projects.
  • Assist in mergers and acquisitions, venture investments, strategy, and partnerships while providing support to staff as needed.
  • Build relationships, support teams, and thrive in a fast-paced environment.
  • Handle administrative tasks, including managing travel and coordinating complex arrangements with last-minute changes.
  • Schedule group meetings and large events with internal and external participants, such as quarterly all-hands meetings and semi-annual team-building events.
  • Compile and publish weekly senior staff minutes and updates.
  • Maintain organizational charts, contact lists, and email aliases.
  • Plan and schedule group off-sites, assist with travel coordination, and arrange job candidate interviews.
  • Ensure smooth onboarding for new hires by managing office space, systems, and work requests.
  • Process expense reports, employment forms, contractor time cards, and work requests for IS and Facilities.
  • Perform general administrative duties, including ordering supplies, managing purchase orders, and vendor relations.
  • Assist with audio, visual, video, and web conferencing as needed.
Here's what you'll need to be successful in this role:
  • High School Graduate
  • Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
  • Team player Ability to communicate in a clear and concise way.
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
  • Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
  • Strong organizational skills, attention to detail and timely follow-through.
  • Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
  • Ownership of the outcome - even when there is a lack of full control, ability to see it through until it is completed.
  • Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
  • Excellent written and interpersonal communication skills
Pay Range:

$42.00 - 45.83/hour
Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.

Read the full job description and apply online on the recuiter's web-site

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