Administrative Assistant 3

NextDeavor Inc
US - California - San Jose
November 4, 2024

DescriptionAdministrative Assistant 3

12+ Months W2 Contract

San Jose, CA (hybrid)Benefits You'll Love:

NextDeavor offers health, vision and dental benefits for contract employees
Paid sick leave eligibility is contingent on state of residence
Optional 401k Plan (excludes employer match)
Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment (NextDeavor boasts an impressive conversion rate of approximately 70%)!

Become a key player as a(n)

In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.

Here's how you'll make an impact on the team:

Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams
Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members
Attend key meetings, take notes and circulate follow-up as necessary
Arrange associated business travel and submit expense reports
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
Ability to travel occasionally to provide on-site support at events/conferences
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
Continually improve the administrative process for greater efficiency

Here's what you'll need to be successful in this role:

BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus
Demonstrate strong attention to detail while working optimally with minimal direction
Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
Strong organizational skills, attention to detail, business acumen and timely follow-through
Excellent written and interpersonal communication skills
Handles confidential information with integrity and exercise discretion
Confidence and strong decision-making skills
Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus
Eagerness to build a network with other executive assistants at Adobe and cooperate as a team
Ability to travel occasionally to provide support at events/conferences
Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support
Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.
Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive
Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ
Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across GMS, including providing coverage during the event of an illness, PTO, or sabbatical
Handle confidential information in a professional and discreet manner

Pay Range:

$32.00 - $35.00/hour

Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.

Read the full job description and apply online on the recuiter's web-site

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now