Property Manager ~ Off-Site

Job Type

Full-time

Description

Job Title:
Property Manager

Location:
Sacramento/ Davis

Department:
Property Management

Reports To:
Regional Manager

FSLA Status:
Non-Exempt $25.00 - $28.00/ Hour

Generous Benefits Package includes:

• Medical, Dental, Vision, Life Insurance & Employee Assistant Program ~ fully covered for Employee
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including16 paid holidays which includes the week between Christmas and New Years
• Thank You Fridays:
  work to 2:
  00pm; paid through 5:
  00pm each Friday.
• 401K Retirement Plan ~ Employer match up to 6% ~ after 6 months service.

• Ensures the successful day-to-day financial management of the property and maintains all necessary financial records and files in good order.
• Implement rental rate increases provided by the Regional Manager and/or Compliance Manager (as approved by the Corporate Broker) and enforce collection procedures consistent with established policy and procedures. Managers must utilize the rent schedule provided by the Regional Manager,
• Compliance Manager as representatives of the corporate broker. Managers are not allowed to offer rents or negotiate rents that do not conform to the published rental schedule. Monitor bad debt write offs. Review with Regional
• Manager plans to implement rent increases.
• Approve property expenditures up to $500 and review for conformance with the Chart of
• Accounts. Expenses over the approved amount set by the Regional Manager requires Regional Manager
• approval.
• Review monthly accounting reports with Regional Manager, discuss and document discrepancies.
• Review monthly operating statements and compliance with annual budget and implement plans of action
• to optimize site profitability.
• Provides initial draft of the annual site operating budget and business plan for review with Regional Manager, under the guidance of the corporate broker.
• Collect all rents and other receivables due the property in conformance with Mutual Housing
• Management Policy. Supervises and completes daily deposits of all monies collected.
• Reviews all delinquent accounts and resident receivables and determines necessary course of action to collect outstanding balances in consultation with the Regional Manager.
• Prepares weekly vacancy and delinquency reports. Submits in a timely manner to Regional Manager.
• Completed a monthly budget variance report and submits timely.
• Process applicants for vacant units under the direction of Regional Manager and the corporate broker. Non-Resident Managers are not allowed to sign leases or lease addendums unless they have a valid CA real estate sales license that is placed under the corporate broker's license. Leases at these properties must be forwarded to the corporate broker unless the non-resident Manager has their valid sales license.

• Supervise maintenance and porter staff, including any contract or temporary personnel working at the property. Supervises the daily activities of the maintenance team to ensure proper response to maintenance requests, preparation of market ready vacancies and the overall quality of the community appearance. Property Manager and Maintenance staff should walk the property at least 3x per week to provide proper oversight of the grounds, building exteriors, walkways, community building, laundry rooms, etc.
• Supervises all vendors, contractors, and providers of service to the property, whether paid or volunteer, to ensure completion and quality of product provided.
• Supervises or performs the scheduling of routine maintenance and janitorial work and completes regular follow up inspections on maintenance and janitorial work.
• Perform and document interior and exterior physical inspections as required by your Regional Manager, Regulatory Agencies, insurance company, or financial institution (i.e., quarterly interior or semi-annual inspections required on affordable properties.)
• Coordinate and monitor preventative maintenance schedules and record preventative actions taken in accordance with the schedule.
• Keep the Regional Manager informed of all deferred maintenance. Items concerning health and safety issues are to be reported immediately to Regional Manager with a plan of action for correction.
• Ensure property compliance with all applicable ADA (Americans with Disabilities Act), and Section 504 (FHAA) regulations.
• Prepare competitive bid packages as required by approved budget and in accordance with company procedures.
• Perform written semi-annual unit inspections as required for your property and follow up on any deficiencies with Maintenance staff or resident regarding housekeeping or other observed lease violations. Provides direct assistance and direction during after-hours emergencies, as needed.
• Completes and submits to the Regional Manager within 24 hours, any incident that occurs on the property out of the ordinary or which could become an insurance claim or lawsuit.
• Ensures adherence to all maintenance requirements of Mutual Housing.

• Manages the day-to-day administration of the property office, including answering telephones during normal business hours; interacting with residents in a courteous and professional manner; sorting, distributing, opening and answering mail daily; coding invoices daily; and handling resident inquiries and concerns. Ensures the office is clean and well organized and that the office and staff are presentable to the public.
• Maintain an organized system for accurate record keeping including resident files, marketing information, maintenance records, purchasing, inspections, general correspondence and budget logs.