Lead Program Management Specialist

Lead Program Management SpecialistJob no: 541636
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title: Lead Program Management Specialist

Classification Title: Administrative Analyst Specialist Exempt I

Posting Details

Priority Application Deadline: Thursday, August 29th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the senior staff of the Organizational Excellence & Leadership revenue center at the College of Continuing Education (CCE), the Lead Program Management Specialist is responsible for leading the planning and the delivery of educational services and programs for employers and organizations, including conferences, trainings, events, and other in-person and virtual education projects. The Lead Program Management Specialist is responsible for leading project planning; monitoring and evaluating project execution; tracking the progress and document outcome for reporting; and leading unit-wide initiatives and improvement projects;

The incumbent is part of the Organizational Excellence & Leadership revenue center with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcomes. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $5500 - $7035, Anticipated hiring range commensurate with candidate's education. experience, skills, and training.

CSU Classification Salary Range: $4,598 per month - $8,318 per month

Best-in-class Benefits: to learn more

CSU Total Compensation: to learn more

Salary Grade/Range: Grade 2

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Work Hours: Monday - Friday, 8 a.m. - 5 p.m.; work hours may vary dependent on department operations

Department Information

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

For more information, visit the Sacramento State, College of Continuing Education website at /cce.csus.edu/about-cce

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience:

1. Experience in both in-person and virtual conference and event planning, delivery, and pre and post-event management

2. Experience in independent performance and responsibility for the planning, coordination, and completion of comprehensive in-person and virtual conferences and trainings

3. Experience in using Microsoft Office products (or equivalent programs for word processing, spreadsheets, and slideshow), virtual meeting platforms, and other project management databases and/or software

4. Experience in assessing needs from clients and determining feasibility of meeting those needs based on budget and available resources

5. Experience in monitoring project budgets

6. Experience in reviewing and negotiating facility/venue contracts

7. Experience in staff oversight or management

Knowledge, Skills, Abilities:

8. Project management and organizational skills in leading the planning and coordination of complex conferences, events, and/or training activities that involve many different tasks, competing priorities and timelines, and deliverables

9. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form

10. Skills and abilities to provide project leadership or represent the work unit on key projects within and outside the organization

11. Considerable judgment and discretion reflective of a thorough knowledge of a professional conference or project manager, with policies and practices referenced for guidance

12. Effective interpersonal and communication skills with exceptional attention to detail in order to effectively interact with all levels of staff and external constituencies

13. Ability to take initiative and independently plan, organize, coordinate, and perform work to meet clients' needs and to continue to improve internal capacity and abilities

14. Understanding of and experience being quality-oriented and customer-centric (detailed, accurate, thorough, timely, meets deadlines, dependable, responsive, proactive)

15. Project budget management and expense tracking skills

16. Ability to train others on new skills and procedures and provide lead work direction.

17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Other Requirements:

18. Ability to work in evenings and weekends as needed

19. Ability to travel statewide, including overnight stays, to support the essential functions of the position

Conditions of Employment
• Ability to successfully pass a background check.

Preferred Qualifications

20. Seven plus (7+) years of experience in conference and/or event planning

21. Bachelor's degree in a related discipline or completion of certificates or training in meeting or event planning

22. Certification in the Meeting Planning Industry and/or completion of conference planning coursework

23. Experience with online platforms for synchronous conference and training delivery

24. Experience working in a financially self-support organization

Documents Needed to Apply