Event Coordinator/Event Assistant/Event Planner

22nd Century Technologies
US - California - Palo Alto
January 10, 2025

Title:
Event Coordinator/Event Assistant/Event Planner

Duration:
6+ months Contract

Location:
Palo Alto CA, 94303

Pay Rate:
$14.00/hr. on W2 without benefits

This is the journey-level class in the Recreation Leader series that performs the full range of duties required to ensure that City facilities, recreation programs, activities, and services are safe and effective and provide the highest level of customer satisfaction for public use. Responsibilities include inspecting and attending to assigned areas in a timely manner and performing a wide variety of tasks in the facilitation of recreation programs and activities.
Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from Recreation Services Coordinator in that the latter is responsible for technical and functional supervision of lower-level recreation staff and is capable of performing the more complex duties assigned to the department.
Positions in the Recreation Leader class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level requiring one (1) additional year of experience and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. When filled from the outside, the employee is required to have one (1) year of prior related experience that allows the employee to meet the qualification standards for the II level.

ILLUSTRATIVE DUTIES:

Some knowledge, skills, and abilities may be performed by positions at the entry (I) level in a learning capacity:
Knowledge of:
Safety principles, practices, and precautions related to recreational program, including safe driving rules, basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
Standard office practices and procedures, including the use of standard office equipment, basic record-keeping, arithmetic, and computer applications related to the work.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Modern equipment and communication tools used for business functions and program, project, and task coordination.
Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

KNOWLEDGE, ABILITIES AND SKILLS:

Work independently while supervising facilities and user groups.
Provide courteous assistance to facility patrons.
Lift and move tables and chairs and arranging facilities for community events and/or meetings.
Handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
Maintain facilities and equipment in a clean, safe, and secure manner.
Make accurate arithmetic calculations.
Perform routine equipment maintenance.
Maintain accurate logs, records, and basic written records of work performed.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Recreation Leader II:
Equivalent to graduation of the twelfth (12th) grade, and two (2) years of experience leading a variety of athletic and recreational activities, of which at least six (6) months was at a level equivalent to Recreation Services Leader I at the City of East Palo Alto.
An associate degree in recreation, physical education, social work gerontology, public administration or a closely related field, is highly desirable and will substitute for one (1) year of the required experience.
Licenses and Certifications:
Recreation Leader I and II:
Possession of a valid California Class C Driver's License and a good driving record, at the time of appointment.
Recreation Leader II:
Possession of a First Aid Certification and CPR Certification in accordance with Title 22 of the California Code of Regulations, at the time of appointment.

Read the full job description and apply online on the recuiter's web-site

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