Unit Secretary

The Orchards
US - California - Mission Viejo
January 29, 2025

Unit SecretaryTEMP TO PERM PART TIME POSITION

$21 - $22 per hour
LOTS of Opportunity in a Stable & Beautiful work environment.
Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
401k with Employer Match.
Tuition Assistance.
Talent development reviews and growth opportunities.
Commuter Reimbursement.

GENERAL SUMMARY:

The Unit Secretary provides administrative and clerical support to Health Information/ Skilled Nursing department.

WHY YOU WILL LOVE THE ORCHARDS:

The Orchards is our beautifully constructed health center providing living options in Assisted Living, Skilled Nursing, and Memory Care.

FOR NURSING POSITIONS: The Orchards uses state of the art equipment to achieve excellent clinical outcomes as recognized by the acute hospital.

FOR ALL POSITIONS: Through our talent development review program, we strive to make sure our employees are reaching their goals and working in the role they enjoy. We have a heavy focus on training and provide tuition assistance as well as some scholarships. We survey our employees annually and listen to feedback to make changes to ensure the best work environment.

PRINCIPLE DUTIES:Nursing Administration Support:

Schedules resident appointments and arranges transportation.
Prepare paperwork to send with patients going to physician office or clinic visits.
Prepares and prints CNA assignment and sign-in sheets.
Programs devices in the Nurse Call system to page team members as needed to provide care.
Schedules patient showers for new admissions and room changes.
Maintains privacy and confidentiality of all resident related health information at nursing station.
Prepares admissions records, charts and ID bands for newly admitted residents.
Assists with discharge paperwork for discharging residents, as requested.
Schedules ultrasounds, x-rays and labs as requested.
Answers phone calls and exhibits excellent customer service and tact when dealing with physicians, residents, and families.
Monitors fax machine for lab, pharmacy, or x-ray reports; and gives reports to licensed nursing staff
Answers patient call bells and assists patients as needed and appropriate.
Promotes resident rights.

Health Information Department Support:

Monitors timeliness of physician admission and routine monthly visits as needed.
Follow-up on patient medical record information to include but not limited to physician reports, test results, nursing documentation, etc.
Process chart requests as needed.
Assists the Health Information Director with tasks and audits as scheduled.
Completes administrative support duties for the nurses' station, including filing, stocking supplies, maintaining station lists. Maintains an organized nurses' station.

Staffing and Scheduling:

Maintain a current listing of employee contact numbers for call-in; develop work schedules at least one month in advance. Utilizes Social Schedules application effectively for the department, if applicable.
Assists the DON in the management and maintenance of a centralized nursing staffing plan by coordinating the scheduling of nursing employees, utilizing input from the DON to identify staffing needs.
Schedules nursing staff using developed staffing guidelines and utilizes worksheet to optimize staff utilization and minimize overtime. Communicates attendance, PTO, and leave requests to DON/DSD as needed. Utilizes Social Schedules application effectively for the department, if applicable.
Prepares and distributes a daily schedule for nurses and CNAs and posts the NHPPD form daily and trains others on days off. Maintains complete file of daily schedules and NHPPD forms for 3 years.
Notify DON or designee of short staffing situations, contact replacement personnel and modify schedule when required during shift. Utilizes Social Schedules application effectively for the department, if applicable.
Maintains current nursing department staff roster with name, address, phone, availability and sends to DON monthly. Maintains Social Scheduling application current with new and existing employee information, if applicable.

WHAT YOU WILL BRING:

Previous experience in a skilled nursing facility as a unit secretary, preferred
Knowledge of medical terminology
Basic computer knowledge and typing/data entry skills
Excellent written and oral communication skills
Excellent customer service skills and telephone etiquette
Must be able to concentrate with frequent interruptions
Ability to function independently, with little direct supervision
Must have the ability to organize, prioritize and meet deadlines, maintain accuracy and detail orientation.
High school graduate, or equivalent

Please apply to this job or look at other available positions using the link below!

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Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. #ZR

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Read the full job description and apply online on the recuiter's web-site

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