Project Staff Accountant

Hedy Holmes Staffing
US - California - Manteca
January 14, 2025
Accounting

Position:
Project Staff Accountant

Pay Rate:
$20.00 /hourly

Location:
Stockton, CA

Schedule:
Monday - Friday 8:
00am - 5:
00pm

We are seeking a Project Staff Accountant that will support critical areas of growing portfolio of work, primarily focusing on fiscally sponsored initiatives, grant-funded projects, and other special projects, as well as adding additional capacity to the general accounting functions of the organization. The position is partly external facing and will need to interface with various stakeholders such as fund holders, vendors, independent contractors, government representatives, and nonprofit organizations. The position is also collaborative, requiring working with internal staff outside of the finance department. Therefore, the Project Staff Accountant will have high standards for collaboration, teamwork, and customer service, and be able to excel in public interaction.

Dress Code:
Business professional

Duties and Responsibilities:

Project Accounting:
provides accounting support to special projects (e.g., fiscally sponsored initiatives, grant-funded projects) and works with fund advisors or project managers to prepare a variety of accounting outputs such as project budgets, pre-billing reports, issue invoices, process AP to vendors and subcontractors, and supplier bills. Attends Project Management meetings and provides project managers and clients with timely financial reports and budgets. Provides general support to program staff as needed.
Accounts Payable and Receivable:
records vendor invoices in the financial/accounting system (C-Suite); produces checks or online payments approved for payment in a timely fashion; maintains vendor profiles. Maintains accounts receivable and grants payable files. Assists In processing grant distribution requests.
Vendor and Contractor Onboarding:
initializes and follows through the process to onboard vendors and independent contractors, preparing all necessary documents and contracts for final review and approval by managing staff.
General Accounting:
provides general accounting such as compiling and analyzing financial information to prepare entry to the general ledger accounts, coordinates the preparation and distribution of quarterly fund holder statements, and records processed deposits in bank accounts and transfers to/from other financial institutions.
Information Management:
Maintains C-Suite including general ledger, accounts payable, profiles, gifts, donors, grants, and funds. Builds records for new funds, donors, grantees, and vendors in C-Suite and establishes electronic as well as hard file documentation. Generates customized reports, charts, and graphs from data extracted from the C-Suite database as requested to assist other staff or committee projects.
Audit and Tax:
Assists the Director of Finance and external auditor in the preparation of the required schedules for the annual audit and tax returns.
Other duties as assigned.

Qualifications:

Willingness to embrace the Foundation's core values in all work-related tasks and activities.
Bachelor's degree with an emphasis in accounting preferred.
Experience in nonprofit accounting or fund accounting preferred.
Experience in managing an integrated accounting system preferred.
Familiarity with grants and donor management software is desirable.
Demonstrated Excellent oral and written communication skills as well as keen analytical skills.
Proven track record of exceeding goals and objectives.
Demonstrated excellent interpersonal skills with an ability to work with diverse people and groups in multicultural environments.
Demonstrated advanced proficiency with Microsoft Office Package (Outlook/Work/Excel) and Adobe Acrobat Pro).
Highly Motivated with a strong work ethic.
Demonstrated ability to work as an effective team member.
Demonstrated ability to work independently, take initiative, manage time effectively, and follow through.
Valid driver's license and acceptable driving record.
Passion for the non-profit sector and the mission of the Foundation.

Read the full job description and apply online on the recuiter's web-site

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