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ESC has an exciting contract-to-hire opportunity for an experienced Executive Administrator to work onsite in Woodland Hills, CA, for our premier client, a global provider of packaging solutions. The Executive Administrator provides high-level administrative support to the President and C-Suite executives, ensuring seamless day-to-day operations. This role demands a proactive, detail-oriented individual capable of exercising sound judgment, managing sensitive information with discretion, and effectively handling competing priorities under tight deadlines.

Key Responsibilities:

  • Calendar & Scheduling Management:
    Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.
  • Travel & Expense Reporting:
    Arrange domestic and international travel itineraries; manage and reconcile expense reports.
  • Communication Liaison:
    Serve as a point of contact between the executive team and internal/external stakeholders, ensuring effective communication.
  • Meeting Coordination:
    Prepare agendas, reports, and presentations; organize and facilitate meetings, including logistics and follow-ups.
  • Document Management:
    Draft, proofread, and distribute correspondence, reports, and other executive communications.
  • Office & Project Support:
    Assist in special projects and company initiatives; ensure alignment with business priorities.
  • Confidential Information Handling:
    Maintain strict confidentiality of sensitive company and employee information.

Qualifications & Experience

  • Education:
    Associate degree or equivalent experience preferred.
  • Experience:
    At least 5 years of experience providing executive-level support to a C-Suite in a matrixed organization, preferably in a fast-paced corporate environment.
  • Technical Skills:
    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Communication Skills:
    Exceptional written and verbal communication skills; ability to create polished presentations and correspondence.
  • Organizational Skills:
    Strong multitasking and time management skills; ability to meet deadlines under pressure.
  • Interpersonal Skills:
    Strong influencing and interpersonal skills, with the ability to build relationships across all levels of the organization.
  • Judgment & Discretion:
    Demonstrated ability to handle confidential matters with sound judgment and fiscal responsibility.

Read the full job description and apply online on the recuiter's web-site

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