Compliance Specialist

HR Compliance Specialist Children's Institute, Inc.
Los Angeles, CA Job Details Full-time $66,910 - $76,947 a year 17 hours ago Benefits Health savings account AD&D insurance Paid holidays Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Vision insurance 403(b) Loan forgiveness Opportunities for advancement Qualifications Microsoft Excel Microsoft Outlook Mid-level Windows 3 years High school diploma or GED Project management Human resources Organizational skills Computer skills Communication skills Full The HR Compliance Specialist is responsible for preparing reports, filings, and documentation required to meet regulatory requirements.
Acts as the primary contact for audits, ensuring that employee privacy is protected.
Proactively monitors regulatory changes, ensuring HR practices align with evolving legal requirements.
DUTIES SUMMARY The HR Compliance Specialist is responsible for preparing reports, filings, and documentation required to meet regulatory requirements.
ESSENTIAL DUTIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prepare reports and filings for EEOC, DFEH, OSHA, and other compliance-related bodies, ensuring all documentation is accurate and submitted on time.
Maintain the HR department's audit readiness, serving as the primary contact for program and administrative audit requests and collaborating with the HR Shared Services Team to collect necessary records and documentation.
Manage the HR compliance calendar, tracking key deliverables and deadlines to support efficient department planning and operations.
Proactively monitor regulatory changes and collaborate with leadership to ensure HR documentation and practices meet new or changing legal requirements.
ADDITIONAL DUTIES Manage HR-owned policies in the Employee Handbook, working with subject matter experts to review and update policies in alignment with current legal standards, and overseeing the annual attestation process.
Assist in defining and refining HR compliance procedures, including continuous improvements to internal tracking tools and processes to ensure data integrity.
Other duties and special projects as assigned.
SUPERVISORY RESPONSBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS EDUCATION & EXPERIENCE 3 years of human resources experience required.
2 years of experience supporting HR-related compliance preferred.
Cloud technology experience preferred.
HR shared services experience preferred.
Project management experience preferred High school diploma or general education degree (GED) required.
OTHER QUALIFICATIONS Possesses reliable transportation to and from worksites as needed.
Required to travel once a week (less than 25% of the time).
Role-specific on-site work requirements, as applicable.
Ability to work with minimal supervision.
Ability to handle confidential information.
Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.
Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
CERTIFICATES, LICENSES, REGISTRATIONS None required.
COMPUTER SKILLS Video conferencing platforms Content management software Human resource systems Payroll systems Collaboration software Advanced proficiency of computer software in a Windows environment, including Outlook calendaring and email, Word, Excel, and Teams.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Time Spent [None, -1/3, 1/3 - 2/3, 2/3+] Stand:
-1/3 Walk:
-1/3 Sit:
2/3 + Reach with hands and arms:
2/3+ Use hands to finger, handle, or feel:
2/3+ Climb or balance:
-1/3 Bend, kneel, crouch, or crawl:
-1/3 Talk or hear:
2/3+ Taste or smell:
None Carry, push or pull:
-1/3 Lifts Weights or Exerts Force Up to 10 pounds:
-1/3 Up to 25 pounds:
-1/3 Up to 50 pounds:
None Up to 100 pounds:
None More than 100 pounds:
None VISION REQUIREMENTS No special vision requirements.
WORK ENVIRONMENT The physical, mental & environmental conditions in which the work is performed.
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this position.
Time Spent [None, -1/3, 1/3 - 2/3, 2/3+] Environmental variables that may be indicated as applicable to the position:
Working near mechanical parts:
None Work in high, precarious places:
None Fumes or airborne particles:
None Toxic or caustic chemicals:
None Outdoor weather conditions:
-1/3 Extreme cold (non-weather):
None Extreme heat (non-weather):
None Risk of electrical shock:
None REQUIRED TRAINING New Hire Orientation AB1825:
Harassment Prevention training Mandated Reporter Training Timekeeping & Attendance COMPENSATION:
$66,910.00 USD - $76,947.00 USD In accordance with California law, the expected pay range for this position is included in this posting.
The actual compensation will be determined based on factors permitted by law.
New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth.
CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.
BENEFITS:
Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES:
Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening