HVAC Facilities Coordinator

Emcor Inc
US - Arizona - Tempe
January 17, 2025

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title:
Facilities Coordinator

Job Summary:

Under general supervision, wholly responsible for all aspects that pertain to your designated customer account/s. Conduct telephonic and electronic follow up and closing functions for open HVAC work orders on designated account(s) in order to meet the contractual obligations of the client. Intent is to ensure HVAC work orders are completed on time. This position will involve handling daily HVAC service provider communications which includes but is not limited to following up with numerous providers via telephone and email to get status updates on work orders, updating work orders in the EMCOR system, and communicating with account team on reassignments. This position is the main point of contact for HVAC service providers and the ideal candidate will need to possess a strong commercial HVAC background.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Manipulates excel work order data to prioritize service provider communication.
Communicates on a regular basis with service providers via telephone to get work order updates.
Updates and performs uploads into system to work orders to reflect latest status.
Coordinates and communicates with account team(s) on work order escalations and service provider invoicing issues.
Ensures work order reassignments are notified to the account team representative for their action.
Assists in dispatching work orders if customer service rep/dispatcher is out of office.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum of two years experience in a facilities maintenance, property management or customer service role required. Experience in managing service delivery for trades labor such as Electrical, HVAC, Plumbing, or Roofing preferred.
Associates Degree or equivalent experience.
Bi-lingual English-Spanish preferred.
Advanced proficiency MS Windows Applications, including MS Excel and Word. Must be able to Type min 50 wpm and have good writing skills.

COMPETENCIES

Professional and friendly demeanor, willing to go above and beyond to accomplish the mission.
Ability to work under pressure and constantly make correct decisions with limited input and determine when to escalate issues to the Facilities Manager/Supervisor or Account Manager.
Ability to communicate effectively and efficiently with all functions of the Operations Staff and Call Center Operations team to carry out the objectives of the program.
Ability to critically think and problem solve.
Ability to maintain a courteous, professional demeanor at all times.
Convey confidence in providing and receiving pertinent information.
Must be punctual, reliable and caring about their work ethic.

Work Environment:
Desk position with computer/monitors in a well-maintained office facility. Remote working will be an essential skill that one must have.

Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

#EFS

Read the full job description and apply online on the recuiter's web-site

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