Human Resources Assistant

GLOBAL MEDIA SYSTEMS
US - Arizona - Scottsdale
December 26, 2024

We are looking for an HR Assistant to join our team and experience what being "The Best Virtual Care Solution" means.Some of the perks that our employees enjoy include:

Growth possibilities
Competitive Health & Welfare Benefits
Company paid Basic Life insurance: $50,000 for each employee
Company paid Long-Term Disability benefits
401k plan with company match
Employee Appreciation Days
Employee Wellness Events
Competitive pay

Other benefit offering includes:

Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Job Summary:

The HR Assistant duties involves a wide range of support activities within the HCM department. This role will assist with creating workflow procedures and act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Duties & Responsibilities:

Front Desk Duties:

Answer, screen and route phone calls to the appropriate party.
Cover the front reception area throughout the duration of shift.
Welcome and direct visitors as they arrive, ensuring safety and security protocols are followed.
Sort and disseminate incoming and outgoing mail and packages.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Keep reception, kitchens, conference and office areas stocked, tidy and organized.
Organize and schedule meetings, conference room calendars and appointments; order lunches/catering as needed.

HR Duties:

Coordinate with IT department on New Hire office equipment
Maintain birthday/anniversary calendars for senior staff
Oversee breakroom equipment by completing preventive maintenance; calling for repairs; maintaining equipment inventories.
Develop and update administrative processes to ensure consistency and effectiveness.
Handle sensitive information in a confidential manner.
Complete data entry with the HRIS system.
Update employee records as requested.
Perform file audits to ensure all required documents are received and maintained.
Complete verifications of employment.
Support the onboarding process, assemble new hire folders, and other onboarding assignments as delegated.
Post entry-level positions on company websites, job boards, industry associations, college websites and other recruiting channels.
Conduct initial phone, virtual interviews with active candidates. Access applicants' relevant knowledge, work history, education training, job skills and salary requirements.
Refer qualified applications to hiring manager; schedule and coordinate second round interviews.
Administer background checks, make hiring recommendations, and deliver employment offers for positions.
As needed coordinate sourcing efforts with staffing firms.
Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee events.
Provide general administrative support and assistance to HR team.
Performs other duties as assigned.

Qualifications:

High school diploma or general education degree (GED), or three to five years related experience and/or training, or equivalent combination of education and experience.
Experience as an HR Assistant or relevant human resources/administrative position.

Skills & Competencies:

Basic understanding of clerical procedures and systems such as scheduling, emailing, recordkeeping and filing.
Effective organization skills to coordinate multiple activities and the ability to adjust to changing priorities.
Self-motivated with the ability to work independently and use sound judgement to make decision and problem solve.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Experience with HR software such as ADP, Workday, SAP, etc., preferred
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
Adept at problem-solving, including being able to identify issues and resolve problems in a timely matter.
Strong attention to detail.
Excellent written and verbal communication skills.
Effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
Proficient in Microsoft Office Suite.

Physical Demands & Work Environment:

Ability to work at least 40 hours per week.
Ability to utilize keyboard, mouse, and computer for up to 8 hours per day.
Ability to utilize telephone/video conferencing for approximately 2-4 hours per day.
Ability to lift and/or move at least 20 pounds.
Ability to perform simple grasping, including handwriting, paper manipulation, sorting, folding, etc. periodically throughout the entire workday.

GlobalMed is an equal opportunity employer. We are committed to providing a workplace that is free from discrimination of any kind and to promoting an environment that fosters inclusion, diversity, and mutual respect among our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law. GlobalMed is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, and any other terms and conditions of employment. We actively seek diversity in our workplace and encourage candidates from all backgrounds to apply. Reasonable accommodations will be made for qualified individuals with disabilities.

Read the full job description and apply online on the recuiter's web-site

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