Deputy Court Clerk I

City of Rogers

Deputy Court Clerk I

Exempt:
No

Department:
District Court

Reports To:
Chief Deputy Clerk/District Court Clerk

Location:
District Court Building

Date Prepared:
March 27, 2015

Date Revised:
April 30, 2024

Safety Sensitive:
This position is designated as safety/security sensitive and is subject to pre-employment, reasonable suspicion and random drug and alcohol screening.

GENERAL DESCRIPTION OF POSITION

Performs a wide variety of responsible and complex administrative support for the Rogers District Court as well as routine office duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Collect monies for fines and filing fees and prepare bank deposits accurately. This duty is performed daily.

2. Maintain files of cases, warrants and correspondence in the correct filing system, be it alphabetical or numerical. This duty is performed daily.

3. Work with the State of Arkansas' Driver Control computer system to accurately enter information. This duty is performed daily.

4. Perform general office tasks such as copying, faxing, etc. This duty is performed daily.

5. Follow written and oral instructions. This duty is performed daily.

6. Work flexible work hours including evenings. This duty is performed weekly.

7. Travel for continuing education that may require overnight stay. This duty is performed as needed.

8. Work independently, but also a team with co-workers. This duty is performed daily.

9. Prepare Court Docket. This duty is performed weekly.

10. Enter judgements during court session. This duty is performed weekly.

11. Follow the appropriate steps to complete paperwork after a court session. This duty is performed weekly.

12. Issue warrants for contempt of court. This duty is performed weekly.

13. Work directly with the community in answering questions and complaints in person, by telephone, fax and email. Routes citizens to the correct agencies, departments or Court. This duty is performed daily.

14. Operate an I5 computer program for all court data entry and retrieval of court dockets, forms and reports. This duty is performed daily.

15. Maintain all the court records in an accurate manner. This duty is performed daily.

16. Operate a computer to prepare correspondence, reports, etc. utilizing applicable software. This duty is performed weekly.

17. Respond to requests from Attorneys, Law Enforcement Agencies and other City, County, State and Federal Agencies with accurate information in a timely manner. This duty is performed daily.

18. Create letters, memos and other correspondence with minimal direction, often performing several activities simultaneously. This duty is performed weekly.

19. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e. g. data processing, clerical/administrative, equipment operation, etc, plus 3 years related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence. ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Ability to obtain and maintain Clerks certification.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED

Intermediate:
10-Key, Alphanumeric Data Entry, Other, Word Processing/Typing

Basic:
Contact Management, Database, Spreadsheet

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.

PLANNING

Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.

MENTAL DEMAND

Moderate mental demand. Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others:
Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.

ACCURACY

Probable errors would not likely be detected until they reached another department, office or patron, and would then require considerable time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a limited extent, but where succeeding operations or supervision would normally preclude the possibility of a serious situation arising as a result of the error or decision.

ACCOUNTABILITY

FREEDOM TO ACT

Generally controlled. General processes covered by established policies and standards with supervisory oversight.

ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.

None. Job does not create any dollar monetary impact for the organization.

IMPACT ON END RESULTS

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides .