Legal Administrative Assistant

Legal Administrative Assistant

A well-established and growing defense law firm dedicated to providing top-tier legal representation to clients is looking to add to their team. The team works diligently to ensure the best possible outcomes in complex litigation cases. They are seeking a highly organized, detail-oriented, and proactive Legal Administrative Assistant to join their dynamic team. If you thrive in a fast-paced environment and have a passion for supporting legal professionals, this role could be the perfect fit for you.

Key Responsibilities:
• Administrative Support: Provide comprehensive administrative support to attorneys and paralegals, including managing calendars, scheduling meetings, and preparing legal correspondence.
• Document Management: Assist with the preparation, editing, and formatting of legal documents, briefs, pleadings, and discovery materials. Organize and maintain physical and electronic filing systems.
• Client Communication: Act as the point of contact for clients, answering phones, scheduling consultations, and managing incoming communications.
• Case Management: Assist in case preparation by organizing documents, managing deadlines, and conducting research as needed.
• Court Filings Coordinate with attorneys and paralegals to ensure timely filing of legal documents in state and federal courts, both electronically and physically.
• Billing Support: Assist with preparing billing statements, tracking billable hours, and following up on payments.
• Data Entry and Record Keeping: Maintain accurate records in case management software, ensure confidentiality, and adhere to firm policies regarding file storage and security.

Qualifications:
• Experience: Minimum of 2 years of experience in an administrative role, preferably within a law firm or legal department.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with legal software (e.g., Clio, MyCase, or similar). Experience with e-filing systems in state and federal courts is a plus.
• Communication: Excellent written and verbal communication skills, with the ability to interact professionally with clients, court staff, and legal personnel.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Confidentiality : Must maintain the highest level of confidentiality and professionalism at all times .

Preferred Skills:
• Prior experience in a defense law firm.
• Familiarity with legal terminology and court procedures.
• Ability to work both independently and as part of a team.

Benefits:
• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off (PTO) and paid holidays.
• Opportunities for professional development and growth within the firm.

How to Apply: Interested candidates should submit a resume to ***

For additional information on this opportunity, please contact Austin Hennessy directly at ***

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.