Benefits Specialist II

Regular

PRIMARY FUNCTION:

The Benefits Specialist is responsible for the administration of corporate benefit programs such as medical, dental and vision insurances, group life insurances, short term disability, long term disability insurances, FSA / HSA programs, 401(K), workers compensation and employee leave programs. This role is located on site at our Huntsville, AL office.

ESSENTIAL FUNCTIONS

Serves as the subject matter expert for processes, administers, and tracks all employee FMLA, workers compensation, ADA, and/or other similar leaves of absence while ensuring compliance with applicable law and Company policy

Consult with Workers Compensation carrier to submit new claims, manage leave and payment activities

Work with Compliance to ensure that all ERISA, FMLA, ADA, HIPPA etc. requirements are being met

Work with Safety Team to ensure that all required OSHA recordkeeping, postings, and reporting activities are complete

Administers benefit plan for multiple subsidiaries and contracts including SCA and CBA contracts

Serves as primary contact for all benefits and leave with employee and managers

Ensures the accuracy of all benefit enrollments in the HRIS

Communicate with vendors regarding various issues including enrollment, claim disputes, and invoice reconciliation

Assist with the annual open enrollment process and conducts all benefit related onboarding activities

Travels to locations for new contact set up to include benefits meetings and travel to contract locations for annual open enrollment meetings

Create benefit materials for new hires, open enrollment, and recruiting candidates

Ensure that employee benefit and medical files are maintained properly in a secured environment

May be required to perform other related duties to meet the ongoing needs of the organization

SUPERVISORY RESPONSIBILITIES

This job does not have supervisory responsibilities

KNOWLEDGE, SKILLS, and ABILITIES:

Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Working knowledge of advanced software applications is preferred

Ability to enter data accurately into databases.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence

Interpersonal skills are necessary to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external contacts such as customers, vendors, suppliers, shipping companies, etc. Must represent the company in a professional manner at all times.

Must be trustworthy - will handle confidential information routinely

Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.

Ability to follow a process.

Strong professional customer service skills, including active listening, prompt service and follow-up.

Analytical skills with the ability to evaluate data and consider decision impact across multiple areas.

Strong decision analysis and problem solving skills; ability to draw conclusions and justify decisions. Must be able to communicate issues to management.

Ability to learn and understand corporate policies and procedures and how they relate to goals.

Ability to perform basic mathematical computations

High degree of self-motivation and the ability to work independently

Ability to multi-task

Capable of handling a heavy work load

Ability to work under tight deadlines

QUALIFICATIONS:

BA/BS degree in related field with 2 to 5 years of benefit administration experience

1 year of FMLA administration experience preferred

Workday experience preferred

Must have a current HR bene it related knowledge base, including FMLA, ADA and COBRA

Highly effective interpersonal, verbal and written communication skills

Demonstrate a proven track record of accomplishments and driving work to completion

Previous experience with union employees / benefits program preferred

Certification in HR-related accreditation (SHRM/PHR) is preferred

Strong database experience as related to benefit plan administration is required

Must have the ability to obtain and maintain a Government Security Clearance

PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.