Office Assistant - Transport

Bowhead
US - Alaska - Anchorage
December 15, 2024

Overview:

Office Assistant

UIC, Bowhead Transport seeks a full time, Office Assistant working from the UIC Anchorage Alaska corporate office.
The Office Assistant will work directly with the Bowhead Transport Administrative Assistant in a variety of daily responsibilities.
Rapid growth of the Bowhead business and an expanding fleet of vessels makes this a critical position involving daily operations in Seattle WA, all regions of Alaska and in support of an expansion into the South Pacific.
Applicants should have a desire to be part of a team of professionals dedicated to Bowheads growth and success.

Company Overview
Ukpea?vik Iupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually.
UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.

As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders.
The size and diversity of our operations means we have a broad variety of career opportunities.
We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

About UIC Bowhead Transport and the UICCorporation

UIC is one of Alaskas largest companies with 4,000 employees and fifty-four subsidiaries, UIC is proud of our expanding operations which currently span over twenty-five different industries and business lines throughout most of the United States and in many foreign countries.
UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder values.
Bowhead Transport is the Northwest marine division of the UIC organization.
We have a diverse fleet of vessels that provide our customers with comprehensive marine solutions in challenging environments throughout Alaska.

Headquartered in Anchorage, AK, Bowhead Transport Company offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees.

Responsibilities:

Office Assistant Responsibilities

Answer and direct calls with polite and professional communication.
Reply to email and telephone calls in a timely manner.
Prepare and monitor invoices.
Receive, organize, and submit staff receipts for accounting records.
Organize and schedule appointment, book conference calls and meetings.
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Book travel arrangements for Bowhead staff and sub-contractors, rooms, taxis, couriers, hotels, etc.
Assist Bowhead Management with creating presentations.
Handle multiple projects in an orderly manner.
Assist in the development of web site and advertising updates.
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Write letters and emails on behalf of other office and Bowhead Transport staff.
Assist in the planning and coordination of office procedures.
Receive, sort, and distribute the mail.
Drive a vehicle picking up Bowhead Transport personnel or supplies and delivering as needed.
Photocopy and print out documents on behalf of other colleagues.
Conduct data entry.
Work with UIC HR, Payroll & I.T.
department to onboarding new hires and provide orientation.

Read the full job description and apply online on the recuiter's web-site

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