Administrative Specialist CL2 - Technology Department

The University of Southern Maine's Department of Technology is seeking an Administrative Specialist to support the students, faculty, fieldwork staff and the overall operations of the department.

The Administrative Specialist performs diverse duties, that include but are not limited to:

Overall administrative support to facilitate department operations.

Tracking incoming and graduating students.

Assisting students with transfer credits, including those with prior military experience.

Ensuring students are taking the appropriate courses towards graduation.

Monitor course enrollment, which includes waitlists.

Assisting with scheduling of courses for faculty members.

Monitoring and tracking yearly expenditures for equipment and annual service/support/software contracts.

Monitoring and reporting on various active grants.

Point of contact for all student and faculty requests and needs progressing smoothly.

Tracking faculty/student/organization uses of classrooms outside of normally scheduled classes and is responsible for building access and door scheduling.

The work requires knowledge and skill in a variety of areas and involves considerable internal and external interpersonal contact and collaboration, access to confidential information, and implementation of department policies and procedures. Communication includes routine and non-routine matters which may involve interpretation of university and school policy. Maintaining confidentiality, managing multiple tasks, working independently and collaboratively as appropriate to tasks and projects at hand, and ability to prioritize are essential. Good organizational skills, working cooperatively with others, conflict resolution, adaptability and flexibility are also important characteristics needed for this position. Judgment and initiative are frequently exercised, and work is typically performed under general rather than specific instruction.

Located in the John Mitchell Center on the Gorham Campus, the Department of Technology (/usm.maine.edu/department-technology/) focuses on preparing students for careers in various fields of technology by offering degree programs in Cybersecurity, Information Technology, and Technology Management. The department emphasizes practical, hands-on learning experiences, and students often engage in projects and internships that help them apply their skills in real-world settings.

The starting rate of pay for this full-time position is $18.22/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.

The University of Southern Maine (/usm.maine.edu/) is a deeply personal, welcoming campus community. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located. We are committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society.

The University of Southern Maine is committed to developing a diverse faculty, staff, and student body. It embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. Our Office of Equity, Inclusion and Community Impact supports the University of Southern Maine's DEIA and Community Impact focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

We live our USM Service Promise: Student Focused Every Day. We are looking for a team member who understands that promise and supports our values: Respect & Care, Integrity, Equity and Responsiveness.

The University of Southern Maine provides a highly competitive benefits package that includes: holidays, vacation and sick time; health, dental and vision insurance; life insurance; short and long term disability insurance; a tuition waiver program for employee and eligible dependents; a 403(b) retirement plan with a 10% of base compensation employer contribution; and more.

Required Qualifications:

High school diploma or equivalent (G.E.D.) or international degree equivalency

1+ years of administrative support experience

Excellent communication and customer service skills

Demonstrated computer proficiency.

To apply, click on 'Apply' or visit our USM Careers Page and submit the following:

Cover Letter

Resume/Curriculum Vitae

This position will remain open until filled.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF) (/usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email (***) or call ***.

EEO Statement:

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, ***, TTY 711 (Maine Relay System).