Administrative Assistant Healthcare

Title:

Administrative Assistant(Healthcare)
Duration:

24+ Months
Pay rate:

$19.00/hr. on w2 Without benefits.
Location:

Central Islip, NY 11722
Shift timings:

Monday - Friday between 9:00am and 5:00pm
BG/DT required:

Yes

The Hospital and Diagnostic & Treatment Centers Program is responsible for regulation of health care facilities to ensure quality of care, environmental safety, and emergency preparedness, among others. The program also investigates and responds to complaints. The successful candidate will assist with the program's administrative functions including:
Organizing And Maintaining Various Paper And Electronic Filing Systems And Databases,
Performing Data Entry And Data Extraction Activities And Analyses Of Data
Closing Complaints In The Aspen Computer System
Preparing Forms, Emails, Letters, And Reports,
Answer And Triage Incoming Phone Calls; Organizing Incoming Communications And Files,
Receiving, And Processing Mail And Fax Documents,
Faxing, Scanning/Photocopying, Emailing, And Uploading Documents,
Formatting Documents In Microsoft Word, Access, And Excel,
Scheduling Meetings And Managing Daily Schedule For Team Members
Record Retention, scheduling of meetings with staff and/or hospital administration, and reserving hotels for staff going on hospital surveys out of town

Preferred Qualifications:

A bachelor's degree;
Three (3) years' experience in an office setting using electronic databases for data entry, data organization and data extraction.
Advanced working knowledge of Microsoft word, excel, PowerPoint, SharePoint and teams,
Facility with the more advanced functions within each application (formatting headers and sections of a document, filtering, sorting, and matching data, making charts and graphs, among others)
Familiarity with health care facility surveillance, incident (complaint) investigation, correspondence, and reporting
Familiarity with the nys aspen System, the NYS Health Commerce System (HCS) and applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction).