The Bid Management function is proposed to work across the sales team as a supporting function, providing the administrative support required during the bidding phase, including interaction with relevant stakeholders and managing the bidding timeline with the following objectives:
Key ResponsibilitiesHit rate and capture ratio is the main KPI for bidding.
Ensure successful submission and quality of proposals.
Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process.
Provide win-loss analysis and enhance the win-rate.
Work closely with the sales team to review new RFQ/tenders to ensure completeness.
Initiate KOM with all parties (Sales, presales, Solution arch, Technical Lead, PM, and solutions Team) and send MOM for all parties assigned.
Coordinate and manage key deliverables and milestones for running RFP during the bid process until handover for implementation to meet bid timelines of submissions.
Post Bid clarifications raised to sales in time to get better clarity on bid submission.
Manage LG's/Bid Bond requests.
Prepare/review the preparation of the Prequalification document (Project schedule, references, CV's, local Content, and T&C reflect).
Coordinate follow-up meetings for running RFPs as per tender importance (Daily/Weekly).
Call for P-L review meetings with all stakeholders (sales, presales, SA, PM, Technical Lead) and agree on the gross margin with the management team.
Prepare and ensure that commercial and technical submissions to tenders fully comply with all necessary customer requirement fulfillment across the proposal.
Manage Etimad Submission, SAP Ariba, and client portals submission.
Provide feedback and insights about the competition in terms of Local Content & Legal Documents status.
Report on bid management plans and provide monthly status reports to management.
Develop Competition analysis and won-loss analysis in cooperation with sales Operations Management.
Personal SkillsCustomer service oriented.
Excellent sales and marketing skills.
Excellent communication, interpersonal, and negotiation skills.
Excellent problem-solving skills.
Excellent command of English.
Technical SkillsDesirable expertise in solution-oriented bidding and integration value propositions to lead key engagement and sales/bidding opportunities.
Comprehensive knowledge of the government & Enterprise sector ecosystem.
Preferred experience within the Saudi market.
EducationB Sc. in Engineering/Computer Science with a specialization depending on the industry.#
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