Allied Health Administration Support

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Allied Health Administration Support | Greymouth 1 FTE (40hrs per week) working Monday to Friday
Permanent full time
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders.
Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the role
The Allied Health Administration Support role is part of a two-person Administration Support team and together they are responsible for providing professional, proactive and efficient administration support to enable the effective running of the Te Tai o Poutini West Coast Allied Health Services.
Experience for this role is not essential; however, you should be adaptable, efficient & innovative to support this dynamic and busy team.
As part of the Administration and Clerical Pay Equity Claim settlement, this role has been mapped to National Band 4/Profile 4.
Specifically, the role is responsible for:

Reception service, always maintaining a high standard of customer service
Providing assistance to clinicians with accessing patient files, correspondence, photocopying, scanning, minute taking, distribution of meeting invites and minutes, report writing, and monitoring emails
Preparing & managing Allied Health referrals for triaging, uploading into the patient management system and liaising with patients for appointments
Support tracking of short-term loan equipment & hired equipment as well as supporting collection of equipment from our Stores
Complete orders for clinical & non-clinical supplies and raise Purchase Orders
Commitment to ongoing self-development, including completion of mandatory training within set time frames
About the Team/Service/Location
Our West Coast Allied Health Team includes Allied Health Assistants/Kaiāwhina, Dietetics, Music Therapy, National Travel Assistance Coordination, Occupational Therapy, Physiotherapy, Social Work, and Speech Language Therapy.
We are based out of Westport, Greymouth and Hokitika and deliver assessment and intervention within inpatient, outpatient, and community settings covering the West Coast from Karamea to Haast.
About you
Eligibility/work visa to work in NZ
Minimum 1-2 years' experience in a similar role
NCEA level 1-2 or equivalent (required passes in English and Math)
Intermediate to advanced user in Microsoft Suite (e.g.
Word, Outlook, Excel, Teams)
Willingness to learn and embrace new technology/systems
Excellent communication - listening, verbal and written
Proven ability to maintain confidentiality and use discretion
Proven ability to work autonomously as well as within a team
Excellent problem-solving skills & attention to detail
Ability to work under pressure, prioritize workloads and meet deadlines
Be culturally sensitive with an understanding of the Principles and Articles of Te Tiriti o Waitangi
Commitment to ongoing self-development and Allied Health service development
Experience working within the New Zealand Health system
Experience working in rural community
Experience working in an Interdisciplinary team
Experience in customer care/service
Knowledge of all relevant legislation and standards
Join our team today and help us make a positive impact on the lives of our patients and clients!
Working for Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellnesses.' We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work.
It also promotes the cultural change needed for the whole system to reach equity in health outcomes.
Our people are at the heart of everything we do.
Health New Zealand is committed to being good employers and honoring our equal employment opportunity obligations.
Our commitment to equity, diversity, and inclusion
We want to see the real you in your application and welcome the real you on board if you come and work with us.
Skills are gained across many areas of our life, not just in formal employment.
If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering), we encourage you to apply and share your story with us in your cover letter.
We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.
Health NZ West Coast is situated on the West Coast of New Zealand's South Island.
It is unmatched for the scale, diversity, and accessibility of its natural attractions, including rugged coastline, sandy beaches, rainforests, and some of the highest mountain peaks in the country.
The region boasts robust tourism and primary production industries, which provide the backbone of the local economy.
Health NZ West Coast is proud of how we do things.
We have a way of working that we consider unique.
It's about trying new things, listening to ideas from wherever they come from, and working together as one.
We are passionate about attracting, recruiting, and retaining talented people - to become part of our team.
How to Apply
To view the position description and/or apply for the role please click 'apply now.' All applications must be submitted through our online careers.
If you have any questions about the role, please contact Kerri McCarthy at Kerri.McCarthy@TeWhatuOra.govt.nz.
Please note, we will be reviewing applications when received and may proceed with the recruitment process before the closing date of this advert.
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