Finance and Operations Lead

ImpactLab's Finance and Operations Lead manages our financial functions and provides operational support to the business. This role serves on the Senior Leadership Team to help ensure we are strategically minded with a financial lens. This role will ensure efficient financial operations, contribute to strategic decision-making, and help maintain an optimal office environment for our teams in Auckland and Wellington.

Please note: Application review will begin in early January, with phone screening and interviews starting mid/late January 2025.

Key Responsibilities:
I. Financial Management Budgeting and Forecasting
Lead annual budgeting in collaboration with department leads and the COO
Provide long-range financial forecasting and ensure timely reporting
Engage with the SLT to provide financial insights and planning support
Financial Reporting
Oversee preparation of accurate financial statements and reports for the executive team and board
Ensure compliance with NZGAAP and NZ IFRS standards and regulations
Oversee accounts payable and receivable with Bookkeepers
Cash Flow & Risk Management
Conduct cash flow projections and manage liquidity for operational needs
Implement strategies for effective cash and risk management
Ensure adherence to financial controls and regulatory policies
Expense Management
Approve and monitor expenses, including team travel and credit card expenses
Ensure compliance with expense policies and manage leadership expenses
Tax Compliance
Oversee all tax-related matters, including PAYE, GST, and Withholding Tax
Work with external advisors on annual audits and year-end reporting
Overseeing the RDTI process and working with our external finance partner
Process Improvement
Collaborate with the COO to streamline business processes and operational workflows
Collaborate with the Customer Tribe to support delivery process improvements and identify areas for efficiency
Tactical Support and Risk Management
Provide daily tactical and operational support to across the business to accelerate our strategy
Manage the Risk Register and support the team in mitigate operational risks
Project and Administrative Support
Assist with customer project setup and administration across teams, including communication tools
Provide critical review of customer outputs for grammar, clarity, and consistency
Office and Facilities Management
Ensure efficient day-to-day office operations in Auckland and Wellington
Coordinate with facility service providers to maintain a safe, well-managed office environment
Team and Leadership Support
Support the COO and CEO with executive level support, and support the SLT with coordination, scheduling, and meeting actions
Oversee employee details management, including payroll processing, leave approvals, and policies
Board Meeting Coordination
Schedule, coordinate, and oversee agenda-setting for board meetings
Manage board meeting logistics and ensure timely preparation and distribution of materials
Facilitate communication between the board and executive team, and track action items
Employee Support and Policy Administration
Collaborate with COO (and external HR specialist) on employee hiring, contracting, and onboarding
Administer payroll, leave management, and employee policies
Requirements Qualifications Chartered Accountant with 5 years of experience in financial management
Experience in business management or operations management advantageous
Proven track record in financial reporting, budgeting, forecasting, and risk management
Skilled in data analysis tools and financial software, with strong commercial acumen
Strong communication skills to present complex information clearly
Demonstrated ability to lead and support teams effectively
Benefits Why you'll love working here:
Work alongside New Zealand's leading experts in impact measurement
Use your skills to help social sector services measure social impact
Flexible working arrangements with Work From Home opportunities
Modern perks and quirks that help make ImpactLab an enjoyable place to work
Training and development to enhance personal and professional growth, including a professional development budget
Strong career development opportunities
6 monthly Team days in Auckland/Wellington
Join a dedicated, driven, and connected team, emerging on the global stage of social impact measurement
Donuts (often there are donuts!), coffee, and a lolly jar (the other important things!)
Please note: Applicants must have the right to work in New Zealand; unfortunately, we are unable to provide sponsorship.
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