Advisory Group Secretary Maritime

The Water and Maritime Business Line is looking for a talented, mid-level experienced secretary to support our team!

Do you want to be part of a passionate team? Do you like dynamics in your work, and would you like to contribute to international and socially relevant projects? Then this vacancy is for you!

In this role, you will support two teams within the business united Resilience & Maritime NL/UK on a 50/50 basis, which are:

Resilience & Maritime NL

Maritime Economics

You will be based in our convenient headoffice in Amersfoort and you can also work partially from home!

What you do as an Advisory Group Secretary
As a secretary, you proactively support management and the team with secretarial and administrative tasks. Your main tasks are:

Supporting the two manager of the groups:

Proactively supporting the manager of the team by prioritizing, planning and organizing, and coordinating appointments and travel arrangements;

Reading and reviewing email correspondence and taking action when appropriate;

Providing a result-oriented and professional contribution to the delivery of documents, monitoring deadlines, and performing checks for completeness and authorization.

Supporting the team members

Facilitate the managers and team members to perform their work optimally;

You will provide help and advice about travel arrangements and visa applications;

Working efficiently with the most recent systems and tools. You will offer expert support with regards to questions about software applications and business/project processes.

You independently and decisively initiate, plan, and coordinate agreements:

Organizing and coordinating meetings and consultations: you provide the necessary facilities and logistics, you draw up agendas, record decisions and actions, collect and distribute documentation, receive participants and guests, pursue action points and make use of modern meeting, and conference technology;

Processing, drafting, sending and archiving external and internal correspondence and project documents: you proactively filter and you prioritize action points;

Ensuring consistent and high-quality documents, editing and correcting documents for language and spelling errors and use of the company formats.

Where you will work
You will join a team of 6 secretaries that each support teams within the Resilience & Maritime NL Advisory Group.

The advisory groups 'Resilience & Maritime Maritime Economics and Operations' are part of the Business Line Water & Maritime. This business line focuses on three leading markets: maritime, climate resilience, and water technology. We care about our people, clients, and society. We create positive impact on the world, developing sustainable solutions to local and global issues together with our clients and partners. We act with integrity and transparency and uphold the highest standards of environmental and social governance. We are diverse and inclusive, not compromising safety or well-being.

What you bring
We are looking for candidates who meet the following criteria:

Bsc/HBO in the field of secretarial/administrative support

Have a good sense for the dynamics in the team

Able to communicate in a professional manner with clients and other external partners

Able to maintain confidentiality when it comes to sensitive or classified information

Having a positive mindset and good collaboration skills

Flexible and pro-active way of working

Available for 32 - 40 hours a week

What we offer you
Within our company you will be able to develop yourself while contributing to the international infrastructure projects we work on both in the Netherland and worldwide. Besides that, we also offer you:

A good work-life balance, including a laptop and company cell phone

28 vacation leave days based on a 40-hour work week

A good salary and pension accrual through our own pension fund

A workplace in our office in Amersfoort and travel allowance or a NS-Business Card

Working from home allowance

Lifelong learning by offering you relevant training & development opportunities

A Personal budget which you use for extra days of leave, to buy a bicycle or just to have some additional salary

Bonuses based on company profit

Are you our new colleague?
We would like to meet you! Click on the apply button and upload your resume and motivation letter. For more information, you can always contact Eva Sciarone, Recruiter Water & Maritime at ***.

Acquisition for this vacancy by agencies is not appreciated and offered candidates will not be taken into consideration.
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