Programme Assistant

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT:
2500245

Date:
23/Jan/2025

13/Feb/2025, 10:
59:
00 PM

Organizational Unit:
ESP

Staff position

Type of Requisition:
General Service

Italy-Rome

Duration:
Fixed-term:
one year with possibility of extension

Post Number:
2010551

CCOG Code:
2102b

IMPORTANT NOTICE:
Please note that Closure Date and Time displayed above are based on date and time settings of your personal device.

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.All selected candidates will undergo rigorous reference and background checks.All applications will be treated with the strictest confidentiality.FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

This position is located in the Rural Transformation and Gender Equality Division (ESP) at FAO headquarters in Rome, Italy.

Main Purpose

The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the GAAHP work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the division.

Supervision Received/Exercised

The Programme Assistant works under the general supervision of one or more professional staff and reports to the Director, Support Mechanism of the Global Alliance Against Hunger and Poverty.

Key Functions/Results

• Monitor both Regular Programme and Project budgets, ensuring that funds are properly allocated and reported upon, and take corrective action if required; inform management of any budget issues that may require attention.
• Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR).
• Prepare project budget revisions in consultation with budget holders.
• Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution.
• Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities.
• Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
• Provide procedural guidance to junior Programme Assistants and other staff in the work unit.
• Review and make recommendations to improve current programme/project administration procedures and processes.
• Perform other functions as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Education:
Secondary School Education.
Experience:
Four years of relevant experience in the provision of programme/projects support services.
Languages:
Working knowledge (proficiency - level C) of English.
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency:
General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.

Technical Skills

• Very good knowledge of corporate information systems.
• Very good knowledge of programme and budget processes and procedures.
• Very good knowledge of common administrative and financial rules and regulations.
• Very good knowledge of communication and documentation standards.

Desirable Qualifications and Skills

• Intermediate knowledge (intermediate proficiency- level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
• Experience in organizing multi-country events and respective protocol requirements.
• Experience in programme support and business operations areas; planning, budgeting, financial reports preparation, expenditure forecasting, and general administration.
• A certification course/programme in supply chain management, business administration, finance or accounting is an asset.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments.

• Incomplete applications will not be considered.

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications.

• Your application will be screened based on the information provided in your online profile.

• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance:
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