Executive Assistant - German Speaking

Wallace Myers International
IE - City of Dublin - Dublin
December 11, 2024
Administration

My client is looking for a highly organised and detailed collaborator who has a
proven record of using their sound judgement and tact when dealing with day-to-day
operations.

Based in Dublin Head Office, the Board Support team provides support services to
the CEO, Board Directors, and Senior Directors across a range of activities.

The successful candidate will play a vital role in ensuring the CEO's time
is optimised and focussed on key business priorities. As Executive PA to the CEO,
you will engage and work with senior stakeholders both internally and externally,
displaying your effective communication, interpersonal and relationship building
skills.

You demonstrate a high degree of accuracy and adaptability to rapid changes in all
your daily tasks, while also exhibiting a strong business acumen and attention to
detail. The role requires the highest level of discretion and professionalism. Travel
may be needed on an occasional basis, to support the CEO with key engagements
throughout the island of Ireland, if required. The role is otherwise fully office based.

Responsibilities

Work with CEO to understand support requirements and priorities.
Ensure that the CEO's diary is managed confidentially, and that the CEO's day is optimised for success.
Liaise with internal business contacts in the German language.
Coordinate and consult with internal and external stakeholders to ensure meeting and task preparation is completed correctly, to tight deadlines.
Support on meeting preparation for the CEO including research and travel arrangements etc.
Act as a specific point of contact both internally and externally and handle queries appropriately on behalf of the CEO.
Prepare correct and well-presented documents, reports and presentations and assure support for key strategic initiatives by completing ad hoc projects/tasks as directed.
Provide high level business support to the Board of Directors.
Perform general administrative duties.
Process confidential and sensitive information with judgement and tact.
Maintain a strong working relationship across the business.Skills

A solid Executive Assistant skill set, with experience optimising full and ever-changing diaries and supporting at executive suite level.
A preference for working in a fast-paced environment.
A professional and assertive manner with strong interpersonal skills
Exceptional communication skills - both written and verbal
Exemplary coordination skills with a proven record of coordinating multiple competing tasks and dealing with changing requirements.
Meticulous attention to detail
Reliable, and action oriented, with an ability to work on your own initiative.
Proven ability to work to tight deadlines while maintaining confidentiality.
Ability to work independently or as part of a team.
Fluency in both German and English are essential.
First-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365 as an advantage

At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services. See our website for more details.

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