Reed- UNLIMITED - Property Assistant

Reed UNLIMITED
GB - united kingdom
January 15, 2025

The Masonic Charitable Foundation (MCF) is seeking a proactive and organised Property Assistant with an interest in building on their existing knowledge and/or experience within the property sector.

This role is essential in supporting all three members of the Property Team, understanding both the individual support requirements and the overall team needs, and working collaboratively to ensure the smooth operation of the Property Team as a whole.

The ideal candidate will either already be working within a property environment or have completed a property qualification and is now looking to gain practical experience within the field.

Strong administrative skills are essential for this role as well as being planned and organised. Previous experience or knowledge of purchase order systems would also be beneficial.

Details

Post: Property Assistant

Description: To ensure the successful running of the MCF Property Department by providing excellent administration support services. Supporting all three members of the Property Department (MCF) to deliver a property portfolio that is fit for purpose, well maintained and statutory compliant.

Location: Covent Garden, London

Hours: 34 hours per week (early finish on Fridays)

Contract: Full-time, permanent role; probationary period of 6 months

Hybrid: Work from home up to two days per week

Salary: Circa £27,664 - £30,105 per annum (dependent upon experience)

Holiday: 25 days (rising to 30 after 5 years' service), plus additional 3 days to be taken between Christmas and New Year

Benefits: Excellent package including contributory pension, medical and dental plans, access to various health, wellness and retail benefits and continual professional development.

Reports to: Head of Property

Team: Head of Property, Building Surveyor, Asset Manager & Property Assistant

About the Masonic Charitable Foundation

The Masonic Charitable Foundation (MCF) is one of the UK's leading charities, providing a range of benevolent support to individuals and awarding grants to local and national charities.

Our work helps to encourage opportunity, promote independence and improve wellbeing for thousands of people each year. Last year, the MCF awarded support totalling around £20 million. Our support is funded from the donations of freemasons, their families and friends.

The MCF was founded in 2016 following the merger of four charities that had operated separately since the eighteenth century.

Main responsibilities

To assist the Head of Property and the Asset Manager in the day to day management of property portfolio
To assist the members of the Property Department to ensure that any project work is delivered to project plan
To provide support to all property meetings and the Property Committee Meetings
To process invoices and record quotations
To ensure that all administration and property documentation is stored electronically and/or manually
To assist the Head of Property and any other members of the Property Team with the preparation of reports for Trustee Meetings or any other relevant meetings
To assist the Property Team with other administrative and ad-hoc tasks

Person specification

Essential

GCSE's (or equivalent) or qualified by experience
Experience of working within the property sector or able to demonstrate interest and knowledge of the property sector
Ability to take minutes
Knowledge of invoice processing and record keeping
Outstanding administrative skills with a focus on accuracy
Effective time management skills with the ability to prioritise and be pro-active
Excellent organisation skills including diary management and co-ordinating with multiple stakeholders
Ability to build effective relationships with a range of stakeholders
Good IT skills and comfortable using a range of systems and programmes

Desirable

Property related qualification
Experience or knowledge of the Charity sector
Knowledge of Tenancy Agreements
Knowledge of Health & Safety related to property management
Experience of report writing

How to apply

Please provide a copy of your CV together with a covering letter explaining how you meet the person specification.

Deadline for applications: Midday 3 February 2025

Read the full job description and apply online on the recuiter's web-site

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