DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:
• Full diary management, reading and delegating all incoming emails
• Extensive travel arrangement such as flights, hotels, trains, etc.
• Producing travel itineraries
• Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration
• Opening new matters
• Opening and closing files / matters
• Amending lengthy documentation
• Email management
• Producing expense reports
• Preparing visual diagrams and PowerPoint presentations
• Billing
• Drafting agreements, engagement letters
• Obtaining KYC documentation
• Production of CD bibles
• Production and printing of client documents and bundles as required
• Organising and maintaining training records for the team.
SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:
• Previous experience within a legal secretarial role, ideally within litigation/arbitration teams.
• Excellent client service skills with a positive can-do attitude
• Self-motivated, disciplined individual with excellent problem-solving skills
• A calm, clear thinker with excellent attention to detail and a desire to take ownership and see a task through to completion
• Flexible and collaborative
• Extremely high organisation and prioritisation skills, a multi-tasker who enjoys a fast-paced working environment and can manage multiple priorities, with experience of managing end to end tasks that require multiple touch points
• Able to adhere to tight deadlines and enjoy working in a busy environment
• Strong communication skills with a highly professional telephone and written manner
• Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external
• Advanced Microsoft Office Word, Outlook, Excel and PowerPoint knowledge, as well as previous experience and deep expertise of using document management and e-filing systems
• Experience in amending lengthy documents
• Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach
• Professional, presentable, articulate and confident
Reporting to
Director of Administration
Working Pattern
This is a full-time position (37.5 hours per week) - core office hours 9.30am-6.00pm. Hybrid working to be discussed on a case by case basis.
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