File Checker

Lincolnshire Police are looking for a File Checker to work for themselves at their headquarters in Nettleham Lincolnshire.

This is a temporary ongoing position working 37 hours a week (days and time to be discussed at interview). This role will be office based.

JOB PURPOSE AND SCOPE: The postholder will work as part of a busy criminal justice team. You are required to work in collaboration with investigating officers and police colleagues to undertake file reviews at the pre-charge, post charge and upgrade stage to ensure that police files are compliant with the National File Standard (NFS) and other relevant policies or national guidelines, such as the Director's Guidance on Charging 6th Edition.

The role involves liaising with, supporting, and providing feedback to officers regarding case file quality and content to ensure effective and efficient case progression, ensuring that files progress through the criminal justice system in a timely manner and in line with national timescales.

The postholder is required to liaise with a wide range of external stakeholders, such as HMCTS, CPS and other Police Forces and will be responsible for inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems.

An understanding of the criminal justice system is beneficial for the role.

Key Competencies:

Dealing with Changing Circumstances, Supporting and Working with Others, Dealing with Complexity, Acting Professionally, Delivering Great Customer Service, Sharing and Co-Operating

CORE WORK AREAS:

Monitor Niche task pots for incoming files.

Responsible for inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time.

Create and assist in the accurate and prompt maintenance of manual and computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information readily available and accessible. Including the transfer of case files in the required format to criminal justice partners as required.

Identify any evidential or qualitative deficiencies to the officer in the case and direct enquiries necessary to upgrade case files within the set time limits.

Monitor, coordinate, the continuity of evidence, evidence gathering and exhibits in accordance with legal and force procedures. Ensure all relevant unused material is identified and recorded in accordance with requirements.

Liaise and work in partnership with but not limited to Lincolnshire Police, CPS, HMCTS, Partner Agencies and other Police Forces. Maintain and strengthen the commitment to improve customer service.

To administer process, review, maintain and progress case file information on appropriate computer systems or manual records and in accordance with national and locally agreed standards for evidential standards, quality and timeliness.

Act as the point of contact and liaison for case file progression.

Analyse directions assess for further requirements and process ensuring timeliness is complied with. Respond to enquiries, correspondence and requests for further work and information by partner agencies, including HMCTS, the CPS, members of the public, solicitors, insurance companies and the Motor Insurer's Bureau as required and provide the appropriate advice, guidance and support as necessary and in accordance with establish protocols.

Provide charging advice and guidance to investigating officers and staff in accordance with CPS Charging Standards as applicable at the time.

Ensure robust, effective investigation and decision making takes place in a timely manner and where appropriate undertake and perform or review and task further enquiries.

Understand and act in accordance with legal requirements and keep updated with changes to legislation and guidance, both national and local. Review impact on current systems and practices and where appropriate propose changes to working and operating practices. Understand and act in accordance with policies and directives current at the relevant time.

The requirement where appropriate to attend and give evidence at court.

Support other units within the Criminal Justice Service but not limited to as required from time to time.

REQUIREMENTS

Demonstrates knowledge of Police Computer Systems, procedures and working practices
Experience of data input and retrieval and experience of working within an administrative and computerised role
Communicates effectively and the ability to demonstrate the use of interviewing techniques.
Excellent time management skills with the ability to work to tight deadlines.
Uses listening and questioning techniques to elicit relevant information.
Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise.
Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy.

Able to work using own initiative and work unsupervised.Demonstrates an ability to complete workloads within set timescales

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