Executive Assistant Office Manager

Euro London Appointments
FR - Paris
January 26, 2025

Our client, an international management consultancy, is looking to recruit an Office Manager / Executive Assistant to support their team of 11 analysts and consultants in central Paris.

The role
You will play a central role supporting the French-based senior team, ensuring the smooth-running of the Paris office as well as liaising with the UK and US operations teams. It is a hands-on and varied position, juggling a wide range of tasks. You will work closely with an international support team of six Executive Assistants and Office Managers.

The role is highly varied, with a rough 50/30/20 split between EA duties (acting as EA to the Paris-based Partner and Director), office management (being responsible for creating a first-class office environment) and operations support (working with global operations functions in areas as diverse as marketing, recruitment and IT).

Given the nature of the role, you would be required to be based in the office 4-5 days per week.

Candidate requirements
Proven experience as an Office Manager, Personal Assistant or Executive Assistant, preferably within professional or financial services
Be highly proficient/bilingual in English and French
Be proficient in Microsoft Outlook and other Microsoft Office programmes
Outstanding written and verbal communication skills
Be exceptionally organised with the ability to multi-task and create their own to-do list
Have excellent attention to detail
Be comfortable managing busy schedules
Have the confidence to manage multiple requests from senior people and stand up for themselves when necessary
Display high levels of integrity when dealing with sensitive information
Be empathetic - consider work/life balance, priorities and impact on wider team/project teams when supporting senior team

Key responsibilities
Office Manager duties
Responsible for the smooth-running of the office
Maintaining a first-class office environment
Being the to go-to person for the French based team
Playing a key role in creating a happy & motivated office environment
Answering main phone line and redirecting calls as necessary
Liaising with contractors and the building management team
Arranging office fun
Keeping stock of and ordering office supplies
Replenishing office fruit / snacks
Performing administrative tasks such as printing, report binding
Liaise with global operations functions in marketing, recruitment and IT
EA duties
Complex diary management of busy schedules
Liaising with clients to set up meetings for senior teams
Booking travel arrangements and hotels
Booking restaurants in Paris and further afield for internal and client entertainment
Inputting your senior team's timesheets & expenses
Collating and input CRM data from your senior teams
Ad hoc personal support for senior team, when needed
Providing cover for other EAs during sickness and holidays

Company culture
A team of ~200 highly qualified, skilled people across five international offices in the UK, France, Germany and the US. Successful people share some key attributes:
Strong team working and people skills
Motivation and ambition, able to stand on their own two feet
A 'growth mindset' when it comes to problem solving
Outstanding numeracy, written and verbal communication skills
A keen sense of humour and broad shoulders

Salary
50-60K€ + 10% bonus Highly competitive remuneration

Please send your CV to ***

Please note that only shortlisted candidates will be contacted.

Read the full job description and apply online on the recuiter's web-site

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