Business Support Associate

If you are a current Jazz employee please apply via the Internal Career site.

Jazz Pharmaceuticals plc (NASDAQ:
JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families.
We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options.
We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology.
We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies.
Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries.
For more information, please visit *** and follow @JazzPharma on Twitter.

This provides a summary of the duties and/or characteristic of work performed and is not inclusive of every detail of the job for every individual assigned to the position.
This description will be reviewed periodically and revised as duties and responsibilities change with business demands.
Other duties not listed below may be assigned as needed.

Brief Description:

This position will report to the Associate Business Unit Director, Oncology, with a dotted line to the Business Coordinator Nordics.
On a day-to-day basis, the Business Coordinator Nordics will act as the daily manager.

The owner of the position will be mainly responsible for providing efficient administrative, organizational, and logistical business support to the Neuroscience and Oncology Commercial teams and the Medical Team.
In addition, this role will support the Business Coordinator Nordics on general tasks.
The job holder will collaborate closely with all internal and external stakeholders relevant to the Neuroscience and Oncology Commercial teams and the Medical Team, whilst demonstrating Company values at all times.

Essential Job Functions:

Responsible Procurement Coordinator for the Neuroscience and Oncology Commercial teams and the Medical Team
- Timely preparation and tracking of PRs/POs
- Responsible for contract management (requesting contracts and timely execution of contracts)
- Distribute and manage contracts within Jazz systems (Coupa and HCP engagementNOW)
- Invoice management (ensure invoices passed on to accounting on time and keep track of paid/unpaid invoices)
- Together with Business Owners, manage and maintain tracking list of all procurement tasks
- Accrual and budget management support to the Neuroscience and Oncology Commercial teams and the Medical Team
- Vendor management including system setup
- Acts as the liaison between Jazz Pharmaceuticals Procurement Operations and Jazz Nordics
Responsible for the administrative part of the health care professionals (HCPs) sponsorship process for national and international congresses, incl.
travel and accommodation organization for HCPs including expense reporting in Concur.
Assist in administrative tasks of other departments and support the Business Coordinator Nordics on general tasks and act as a back-up.
Project manage meetings, events, including booking and planning of internal and external meetings and off-sites in support of the business.
Onboarding new employees (incl.
IT equipment and accesses are available on start day, introduction, and training program in place)
Build strong working relationships with the Neuroscience and Oncology Commercial teams and the Medical Team

to ensure the business is supported to achieve our objectives.

Work within legal and compliance guidelines.
Protect the interest of the Company in accordance with policies and governmental laws and regulations.

Required Knowledge, Skills, and Abilities

Excellent administration skills
Must have a 'can do' attitude and be able to work autonomously and as part of a team
Ability to work well and deliver under pressure
Be resourceful, proactive, assertive, easy to approach and self-motivated
Strong organizational and time management skills
Ability to execute on multiple projects simultaneously
Ability to manage own workload with flexible approach
Ability to drive projects forward, work on own initiative and work with a cross-functional team
Ability to adapt to shifting priorities
Accurate, with an eye for detail
Essential:
Very good command in written and spoken English
1-2 years' experience in similar job/environment
Good MS Office skills (Teams, Word, Excel, Outlook, PowerPoint)

Description of other demands

Responsibilities may require working outside of 'normal' hours, in order to meet business demands.

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation.
For more information on our Benefits offerings please click here:
***/benefits.html.

Read the full job description and apply online on the recuiter's web-site

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