Office Administration m/f/d

Transforming the Future with the Convergence of Simulation and Data

Office Administration (m/f/d)

Do you like challenges, are you a creative thinker who likes to solve problems? If so, then you might be the new Altairian we are searching for. At Altair, your curiosity matters. We pride ourselves on a business culture that enables open, creative thinking, and we deeply value our employees and their contributions towards our clients' success, as well as our own.

Job Summary:

We are seeking an experienced, highly organized, and proactive Management Assistant to manage daily office operations efficiently while providing support to the leadership team in Germany. This position requires excellent organizational skills, the ability to work independently, and the capacity to set priorities effectively in a dynamic environment.

As an Office Manager (m/f/d), you will support the leadership team at the location and ensure the smooth execution of all organizational and administrative tasks in the office.

Your role is essential in maintaining a structured and efficient working environment.

The ideal candidate will excel in managing local office day-to-day operations, coordinating travel arrangements, organizing events, and handling expense reports. This role requires great attention to detail, excellent communication skills, and the ability to manage different tasks in a fast-paced environment. Fluent communication in both English and German is essential for this role.

What You Will Do:

Office Management

• Responsible for the smooth office operations, including functionality of office infrastructure and equipment
• Manage office supplies and order as needed
• Coordinate deliveries and work with external service providers
• (e. g. , cleaning company)

Travel Planning and Coordination for Senior Leadership:

• Arrange domestic and international travel, including flights, accommodations, transportation.
• Assist with organizing internal and external events when Altair Senior Leadership is traveling. This could be internal events (local Town-Hall) or external events (coordinate sales meetings at customers, per MD request)
• Support as well as coordination of customer appointments

Calendar Management:

• Manage and coordinate multiple calendars, ensuring efficient scheduling of meetings, appointments, and events.

Event Logistics:

• Plan and execute logistics for internal and external events, meetings, and conferences.
• Coordinate with vendors, venues, and participants to ensure successful event execution.
• Handle catering, equipment setup, and other event-related requirements.

Expense Reports and Budget Management:

• Prepare and process expense reports in compliance with company policies.
• Assist executives with budget tracking and reporting as needed.
• Process invoices in accordance with company policies and procedures.

General Administrative Support:

• Draft, review, and distribute correspondence, memos, and presentations.
• Perform other administrative tasks as required to support the executives and their respective teams

What You Will Need:

Basics:

• Proven experience as an Office or Administrative Assistant
• Completed commercial apprenticeship or equivalent qualification
• Excellent communication and interpersonal abilities, with a professional and friendly demeanor and the ability to build relationships with stakeholders.
• Ability to work independently with minimal supervision, as well as part of a team.
• Strong sense of reliability and a high level of service orientation
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• A self-motivated, organized, and detail-oriented approach to work

Preferred:

• University degree in Business Administration or a related field preferred
• Minimum of 3-5 years of experience in a similar role, supporting senior executives
• Excellent command of English and German (at least C1, preferably C2 level)
• Strong organizational skills, with the ability to prioritize effectively
• Previous experience in a multicultural or international work environment is a plus

How You Will Be Successful:

• If you enjoy being part of a motivated team and working in a dynamic environment and taking on a key role in daily operations, we look forward to receiving your application!
• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business 'Firsts'

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What We Offer:

• A culture that promotes people and talent
• Direct communication channels, transnational and open corporate philosophy with team spirit
• State-of-the-art IT equipment
• Competitive Salary
• Outstanding Work/Life Balance
• Hybrid working model and flexible working hours
• Company events and joint sports activities
• Company pension plan
• Free drinks and fresh fruit

Why Work with Us:

Altair is a global technology company that provides software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists and creative thinkers in 25 countries, we help solve our customers' toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair. com.

Ready to go? #ONLYFORWARD

At our core we are explorers; adventurers; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and uncharted waters, we dive in headfirst. We are the original trailblazers that make the impossible possible; discovering new solutions to our customer's toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrates a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among .