Admin & Payroll Team Lead

Project Description:

Purpose

The Admin & Payroll Lead is responsible for overseeing and co-ordinating the Admin & Payroll Specialist team in the compliant delivery of HR administration and payroll process across the region. This team actively supports a growing location of 1000 employees.

The individual will need to be highly personable, and able to build strong relationships, whilst ensuring the delivery of compliant, timely and legally sound processes. With a keen eye on employee experience, lean processes and providing a high standard of services. As a Team Lead you will support the HR Director in building up and leading the competent Admin & Payroll Team.

Responsibilities:

Team Lead Role:

Lead and manage the HR Specialist & Payroll team, acting as the Lead and being the accountable representative for service delivery in line with local, region and global standards.

Ability to resolve complex issues independently

Hold 1:1 meetings with each team member to agree personal goals, share insights, feedback and build individual professional competence

Lead team performance management plan, including organizing goals, managing probationary periods, impact assessments and closing end of year reviews for team members

Supports the HRBP & Labour Relations Team in communicating organizational culture to employees: onboarding, townhalls, corporate events etc.

Active administration for Works Council Hearings & associated processes

Team Service delivery includes but is not limited to:

Ensure timely execution of team and individual activities

Lead and plan team meetings to drive outcomes, source solutions and create a deliverable work plan

Oversee and manage payroll and payroll records, liaising with local finance where needed

Responsibility in managing vendor relations (insurances, broker, payroll provider)

Maintain records and produce necessary reports as role requires

Oversee HR invoice processing for the location

Reporting to the authorities

Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:

Onboarding process (Issuing contracts of employment, Personal Data collection for payroll)

Mandatory Training, Probationary period closures, Mood Monitoring.

Absence Management TRM systems (Reporting of Annual Leave, Sickness absence, Other leave)

Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.)

Exit process (Exit confirmations & reference letters)

Maintaining personal data records for local employee base (controlling of electronic employee files)

Understand local compliance topics and labour law legislation for the location

Advise managers on the terms and conditions of employment and knowledge share best practice with them.

Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated

Develop HR policy and procedures to drive performance and mitigate disputes.

Provide strategic advice on current and existing benefits for employees and managers.

Continuously monitor and review HR policies and processes and implement changes where necessary.

Mandatory Skills Description:

Professional Experience:

A University degree or professional level, or the equivalent level of attainment gained through professional experience.

In depth knowledge of Labour Law & payroll and HR Best practices

In Depth knowledge of payroll and admin processes, practices, and principles

A working knowledge of IT/HR systems and MS Office (good excel skills)

Experience in working for a multi-cultural international company

Core Competences:

Fluency in English is a key requirement;

An inspiring, engaging and credible leader, someone who make things happen and gets the job done

Ability to handle multiple tasks

Ability to work in a fast-paced environment and to learn quickly

A talent for simplifying, automating, and standardising processes, to build improved employee experience

A talent for numbers, analytics, financial reporting, and attention to detail and accuracy

Very good interpersonal, communication, and presentation skills

Excellent organizational and time management skills

Competence to build and effectively manage interpersonal relationships at all levels of the company

Nice-to-Have Skills Description:

See above

Languages:

English: C2 Proficient

German: C2 Proficient