Office and Reception Manager

Office and Reception Manager Category:
Business Support & Administration Location:
Zurich, Switzerland
Are you a master of organization and coordination? Do you thrive in a fast-paced environment? If so, we have the perfect opportunity for you! Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled machine.
The Position In this exciting opportunity, you will be handling large office invoices and contracts as well as always being in touch with our facility management suppliers.
You will also oversee negotiations with our suppliers and ordering the supplies, and you will be responsible for the physical safety of the office (e.g., organizing annual fire drills, updating emergency plans on SharePoint, maintenance of first aid kits & defibrillator, organizing annual first aid training, etc.).
Furthermore, your tasks will include:
Receptionist tasks, approx.
50% of the time you will also oversee the reception, and the activities could involve picking up the phone, e-mails, greeting visitors, and general support.
Being the main contact for external entities (e.g., governmental institutions, landlords, etc.).
Independently acting on open tasks (e.g., maintenance of office, structuring of processes, and proactively following up on deadlines).

As the Zurich office is an international hub, many key meetings are hosted at the office, and you will be responsible for supporting the organization of meeting rooms and refreshments for meetings, coordinating with assistants and external catering partners.
Qualifications You have decided to apply for this exciting opportunity due to your past experience working in multinational organizations.
You feel comfortable working with multicultural teams, and you are fluent in both English and German, verbally and in writing.
Furthermore, You feel comfortable dealing with senior stakeholders.
You will be service-minded, good-spirited, and work in a flexible and accountable way.
You will be proactive, self-organized, and able to work independently, managing priorities effectively and working with high standards on deliverables.
You feel comfortable working with different systems and are fast at learning new tools.
You are proficient in the Microsoft Office package.

About the department As a key driver of Novo Nordisk's future growth, International Operations (IO) is the largest operational unit in Novo Nordisk and covers more than 190 countries and 95% of the world's population.
Around 430 million people are living with diabetes in these countries, and an estimated 570 million live with obesity.
We serve 25 million people each day living with chronic diseases.
Novo Nordisk International Operations, Strategic Operations, is headquartered in Zürich, Switzerland.
Working at Novo Nordisk At Novo Nordisk, we don't wait for change.
We drive it.
We're a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future.
We embrace the spirit of experimentation, striving for excellence without fixating on perfection.
We never shy away from opportunities to develop; we seize them.
From research and development to manufacturing, marketing, and sales - we're all working to move the needle on patient care.
At Novo Nordisk, we aim to hire the best talent and support their development by acting as a Talent Incubator.
To ensure the development of our high-potential talents at Novo Nordisk, the IO-SO Office in Zurich serves as a Talent Hub, which offers employees the opportunity to gain exposure to and experience in the strategic office and establish their international network before moving on to positions in global regions and markets where they can share their expertise and make space for future talents to have an opportunity to experience rotations.
For a position like this, international mobility within a time horizon of three years is a requirement.
Contact If you believe you are qualified and are willing to take the challenge, please send your motivation letter, CV, and relevant documentation directly via our online application tool.
Deadline Please submit your application via our online application tool by 12 January 2025.
Please note that we are reviewing applications on an ongoing basis; therefore, the position will be filled as soon as the successful candidate has been found.
Internal candidates are kindly requested to inform their line manager before applying.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk, we recognize that it is no longer good enough to aspire to be the best company in the world.
We need to aspire to be the best company for the world, and we know that this is only possible with talented employees with diverse perspectives, backgrounds, and cultures.
We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve, and the communities we operate in.
Together, we're life-changing.
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