Career Development Officer EDCS

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope
The Career Development Officer serves a primary role in supporting the goals and outcomes of JobSeries programs within Career Services, in the EDCS department. As an employee of SIIT, you will positively promote and create an environment that demonstrates SIIT's vision, mission and mandate.

General Accountability
The Career Development Officer works closely with the Coordinator, Career Services in carrying out JobSeries program activities. The Career Development Officer is also responsible for providing services for clients and facilitators. Work is logistic in nature and requires collaboration and interaction with external stakeholders.

The Career Development Officer will be responsible for a variety of program support functions in order to maintain and enhance the delivery of JobSeries throughout the province. This position will ensure the smooth, organized and efficient operation and maintenance of JobSeries Programs. It involves data collection, reporting, and analysis of programs, as well as, facilitation and promotion of career services programs. This position provides additional support as required. The range of accountabilities for this role include, but are not limited to:

Administration & Organization

• Assist in client applications including ensuring accuracy, privacy and staying current on client information
• Maintain the client data for enrolment and registrations
• Set up, maintain and monitor client attendance file
• Purchase and manage curriculum materials
• Assist in ensuring classroom resources are in place
• Assist in procurement of resources, including capital assets
• Provide curriculum, materials and resources to supplement, expand or replace existing program components
• Provide guidance and support to facilitators in curriculum, resources, and appropriate facilitation methods
• Assist with the development, planning, coordination and implementation of seminars, conferences or workshops
• Track, analyze and follow up on client attendance records and progress
• Manage administrative aspects in JobSeries programs, including course management (i.e. additional training), and course logistics
• Maintain and monitor program including client progress
• Ensure that program space is appropriately and equitably used
• Order and maintain appropriate supplies for program operations, as well as any inventory required
• Plan and execute special events in relation to programs
• Plan activities and initiatives to assist in the development of client engagement with the programs

Instruction and Client Focus

• Prepare, organize and deliver Facilitator orientations
• Prepare lesson plans and appropriate delivery methods planning documents for course delivery
• Select, design, update and create course related materials including client assessment records
• Maintain program equipment, classroom facilities and materials to ensure a safe and organized work environment
• Incorporate current technology advancements within instruction and administration
• Use appropriate methods of evaluating and recording client progress
• Make recommendations to modify course objectives, course outlines, curriculum and evaluation procedures
• Seek professional development opportunities to keep current and relevant in related teaching areas, educational standards, employment and industry trends, including best practices

Reporting & Compliance

• Collect and analyze data; create in-depth qualitative and quantitative reports
• Report any program or client issues in a timely manner
• Provide program information and documentation as required for program assessments
• Serve as an administrative liaison between JobSeries/SIIT programming and community stakeholders
• Provide operational and analytical support
• Interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized
• Report on client attendance to funding agencies
Work with databases and spreadsheets to compile and communicate information

Required Qualifications and Experience: Successful completion of a business certificate or diploma is required, but a degree is preferred, combined with at least three years of relevant and related experience in career development and facilitation. An understanding or certification of Life Skills is considered an asset. Certified in Service Best Facilitation considered an asset. Good understanding of coordination processes and procedures coupled with a proven proficiency with a variety of software programs in the Microsoft Office Suite (particularly Excel, Word, and OneDrive) and other data management software. A combination of education and experience will be considered. Knowledge of First Nations culture and organizations would be an asset. Travel is a required component of the position, therefore, a valid driver's license and a reliable vehicle are required. This position will be responsible for special projects.

Required Competencies: Flexible and Adaptable, Effective Communication, Relationship Building, Results Oriented, Attention to Detail, Client Focus, Knowledge and Expertise, Initiative, Problem Solving and Decision Making

This is a full-time, term position up to April 30, 2025.