Senior Executive Admin Manager

About Us:
Above Food & KF Group of Companies are Regina-based dynamic and innovative food, agriculture and environmental companies dedicated to regenerative agriculture, sustainable food technologies and a carbon free healthier world. We are seeking a highly organized and proactive Senior Executive Coordinator & Manager to support our Chairman/CEO in being a key co-manager in the operations and success of our many businesses.
Description:
The candidate is a well-groomed, highly motivated, efficient, and well-organized professional, and will be a key member of our corporate executive team and will be required to act as the face of our company and the representative of the Executive Chairman & CEO. Our successful candidate will have meticulous and exceptional communication, writing, organizing, and liaison skills, administrative project coordination skills and be an expert in computer and software navigation and utilization, reporting, media content and slide deck creation and presentations.
This position is being offered on a full-time basis. Salary commensurate with experience.
Skills:

Ability to multi-task and prioritize tasks.
Solid knowledge of Microsoft Office and administrative skills.
Exceptional organization, time management and administrative skills.
Understanding of the importance of accuracy and attention to detail.
Ability to work independently with little instruction.
Experience in producing reports, presentations, and slide decks.
Strong computer literacy.
Approachable and collaborative, building strong working relationships.
Proficiency in English.
Independent project coordination and completion skills.
Strong written and verbal communication skills.
Professional discretion.
Innovative, identifying and making process improvement recommendations.
Thorough and accurate, with a strong attention to detail.
Excellent proficiency in using Microsoft Office (Word, Excel, PowerPoint etc.).
Skills with Adobe and Photoshop or other image/document editing programs.
Familiarity with LinkedIn, Facebook, and other equivalent forms of social media.
Independent and confident, able to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.
Adaptable, able to meet new challenges as they arise.
Displays high levels of professionalism and discretion.
Ability to juggle multiple activities and work under pressure.

Experience:

7 or more years of experience in a professional office environment, executive assistant, legal assistant, or legal secretary, administrative manager with specific experience in day-to-day business operation.
Proven record of commitment to a position.
Proven record of project completion and close-out.

Duties:

Provide high-level, accurate, fast-paced support and independent coordination.
Manage all communication.
Support and co-manage with the Chairman various special projects, research assignments and business development initiatives to drive strategic objectives.
Prepare and key in correspondence, legal documents, and business contracts.
Act as the point of contact between consultants, employees, executives, and the Executive Chairman.
Coordinate and organize meetings.
Prepare messaging and communication of strategic initiatives.
Coordinate and manage service providers in the design of multimedia content such as press releases, websites and presentation decks.
Support in preparation of various legal documents (MOUs, LOIs, etc.)
Review and proofread documents and correspondence to ensure compliance with procedures and grammatical usage.
Coordinate the preparation of financial spreadsheets and reports, contracts, and documents for internal and external meetings.
Contribute to the administration efficiency efforts by accomplishing related tasks as needed.
Coordinate and follow up on all communications in a professional and thorough manner.
Conduct regulatory and legal research.
Follow procedures and frequently control confidential materials and documents.
Participate in business origination and organization.
Manage expense reports, track budgets, and assist in financial reporting as needed.
Maintain communication and relationships with Board of Director Members.
Maintain a professional and well-organized environment for the corporate office.
Prepare internal work dockets.

Application Guidelines:
For consideration, interested applicants should submit the following documents:

Cover letter
Current resume/CV

Submissions should be made electronically in a single PDF document.
Job Types: Full-time, Permanent
Pay: $75,000.00-$90,000.00 per year
Additional pay:

Bonus pay

Benefits:

Dental care
Disability insurance
Extended health care
Flexible schedule
Life insurance
On-site parking
Vision care
Wellness program

Flexible language requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person
Expected start date: 2024-11-08
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