Executive assistant - Finance and Administration Department

Groupe Desgagnés
CA - Quebec - montréal
October 22, 2024

"Discover the opportunity to showcase your legal expertise and administrative talent at Desgagnés. "
As Executive Assistant - Finance and Administration Department, you will play a crucial role in the preparation, drafting and management of vitally important legal and administrative documents. From creating contracts to coordinating with external lawyers, your professionalism and organizational skills are the cornerstones of our success.
Immerse yourself in an environment where the confidentiality of sensitive information is paramount, while working closely with various stakeholders on simultaneous projects. By joining our team, you will actively contribute to maintaining the legal compliance of Desgagnés and its subsidiaries, by developing and implementing measures to meet ever-changing laws and regulations.
Your involvement is not limited to the legal field; you'll also play an essential role in administrative support and corporate governance. From coordinating meetings and corporate projects to document management and scanning, you'll be at the heart of our operations, ensuring that everything runs smoothly and efficiently.
Take up the challenge of shaping the future of Desgagnés by contributing to our dynamic team. Your passion for law and administration will flourish with us.

If this sounds like you, we've got a job for you!
More specifically, as executive assistant - finance and administration department, your responsibilities are to:

Drafting, editing and layout of legal documents such as contracts, party charters and confidentiality agreements
Management of corporate documents, including drafting of minutes and updating of company registers
Legal research and regulatory watch to ensure compliance with laws and regulations
Coordination with external lawyers and other representatives for certain legal work
Monitoring of corporate calendar and coordination of meetings and management committees
Maintenance of documentation on the company intranet and drafting of meeting minutes
Logistical and administrative support for events and travel by members of the finance department
Contribution to the development and implementation of an electronic document management (EDM) program
Coordination of digitization projects and application of document management policies
Classification and archiving of documents in accordance with established procedures
Management of related administrative tasks as required by the team

Working conditions

Permanent, day shift
Hybrid work
Location: Quebec City-Quartier Petit Champlain (at the foot of the Traverse)
Comprehensive group insurance program (including dental insurance)
Registered Retirement Savings Plan (with employer contribution)
Employee assistance program and telemedicine
Ongoing employee training program
Annual vacation
Floating vacations, sick days and federal holidays
Social club
Parking available and accessible via the Québec-Lévis ferry;
Free coffee

In addition to these advantages, come and experience the joys of working in the Quartier Petit Champlain near the water (perfect for a morning-evening jog!), stores and restaurant terraces!
College training in legal techniques, document management, secretarial work, office automation or equivalent
At least 5 years' relevant experience as an executive assistant in an environment requiring you to work with several people and on several projects simultaneously, preferably in the legal department of a large company
Knowledge of legal documentation terminology
Excellent command of Word, Excel, Powerpoint and Outlook, plus the ability to learn to use other IT tools
Knowledge of SharePoint software an asset
Excellent writing skills and a very high level of oral and written fluency in French, as well as in English
High concentration and attention to detail
Demonstrate tact, diplomacy, judgment and discretion in handling and maintaining the confidentiality of sensitive information
Ability to quickly understand the nature of business and assist the various parties involved in legal and administrative matters
Good ability to adapt to change and the flexibility to adapt to changing priorities
Excellent organizational skills, ability to prioritize and meet deadlines
Strong research and problem-solving skills
High level of integrity, honesty and commitment
Excellent interpersonal and communication skills

Read the full job description and apply online on the recuiter's web-site

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