Document Control Specialist

Ontario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life.
Come Join Our Team!

Purpose:

As part of the Quality Systems team, this role is responsible for reviewing and storing Quality System documents for the organization. Uploading documents and assigning courses to employees via an LMS. The ideal candidate is extremely organized, has a keen attention to detail and is comfortable with software and online platforms.

Location: Ontario Medical Supply, Missisauga, ON
Reports to: Senior Manager, Quality Systems
No. of Positions: 1
ATR: 4639
Type: Maternity Leave Contract
Salary: Salary, commensurate with experience
Benefits: No

Job Responsibilities:

1. Update, review and understand SOPs, WI, OPRs and other operational documents
2. Subject Matter Expert in change management and Good Documentation Practices
3. Develop and maintain SOP training matrix for all OMS employees
4. Ensuring documents are properly stored and organized, and standards for document storage are being met
5. Work closely with Subject Matter Experts to deliver high-quality documents in iTacit
6. Work with area managers to determine appropriate training requirements
7. Ensure that new staff members receive and complete appropriate introductory training
8. Assign courses via LMS based on Standard Operating Procedures
9. Plan annual QA/GMP refresher courses for staff members across the company
10. Implement and manage training KPIs
11. Other duties assigned.

Qualifications:

1. Completion of a Diploma or Undergraduate degree in an applicable field or a combination of work experience and training certificates may be considered.
2. Minimum 2 years' experience as a Document control specialist or similar role within operations, quality or healthcare preferred
3. Proficient with Microsoft Office - including Excel, Word and Outlook
4. Proficient with LMS systems, experience with iTacit preferred

Skills:

1. Strong interpersonal and communication skills (both verbally and in writing)
2. Bilingual (French/English) is an asset
3. Ability to time manage, remain organized and prioritize work
4. Enthusiastic and dependable and action oriented, with keen willingness to learn and improve on existing skill set

Human Resources:

While we thank you for your interest, only select applicants will be contacted regarding the position.

Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

Company

OMS / Royal Drugs