Proposal Manager, Infrastructure - Civil Contractor - Vancouver –

Outpost Recruitment
CA - Ontario - Old Toronto
January 3, 2025
IT

Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 - $150,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Proposal Manager:

Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages
Apply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest quality
Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work
Write, edit and proofread proposal content and other written communications
Manage the proposal process from receipt of the EOI/RFQ/RFP to submission
Delegate resources, establish deadlines, and track progress
Submit, receive and distribute proposal information, RFI's and addenda
Act as point of contact between the company, our clients and other partners
Document management, including version control and file maintenance
Reconcile drawings and documentation with RFP drawing and document lists
Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative process
Analyze the project and estimate requirements and establish a plan for developing the proposal submission package
Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal
Work with the estimating team to coordinate receipt of estimate pricing
Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
Collaborate with other companies on major joint venture project pursuits
Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders
Cultivate and maintain solid, long-term relationships with clients and other partners
Manage multiple proposals & priorities simultaneously
Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort
Contribute and/or facilitate meetings with bid response team members
Research, write and edit standard and customized proposal content
Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
Manage multiple proposals/priorities simultaneously
Ability to deliver compliant, professionally produced proposals agreed with condensed timeframes
Creating proposal templates, resume templates, project sheet templates.
Formatting proposal, resume, and project sheets in preparation for proposal close-out.
Tracking proposal deliverables required from internal and external partners.
Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.
Prepare or edit key staff resumes, project sheets, and organization charts.
Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.

Knowledge, Skills & Competencies of Proposal Manager:

Exceptional writing and editing skills
Organized, detail-oriented and highly deadline-driven
Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
Ability to interact effectively with all levels of the organization
Highly developed computer skills, including Microsoft Office suite and cloud-based technology
Excellent people skills
High degree of organizational skills
Technical background with a discipline focus in Civil, Structural, related technical discipline or construction experience
Advanced skills in Adobe, Word, Excel, Visio and PowerPoint

Qualifications:

Strong English language and technical writing skills, and an aptitude for understanding technical terminology
Proposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
Minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
Bachelor's degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI's, contract types and commercial requirements would be an asset
Flexibility to work overtime to meet proposal deadlines when required
Ability to read industrial construction drawings and specifications is an asset.
Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.

Ideal Candidate:

Candidates with authorisation to work in Canada are preferred, strong international candidates will be considered.Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.
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Read the full job description and apply online on the recuiter's web-site

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Key Responsibilities of Proposal Manager:

Knowledge, Skills & Competencies of Proposal Manager:

Qualifications:

Ideal Candidate:

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