Human Resources Coordinator

University of Niagara Falls Canada
CA - Ontario - niagara falls
January 14, 2025

Position Job Title:
HR Coordinator

Location:
Niagara Falls, Ontario, Canada

Reports To:
Manager, Human Resources

Primary Purpose

The HR Coordinator is a key position which supports the human resources department to ensure the smooth administrative operations of the department.
The HR Coordinator position is multi-faceted and has a wide range of responsibilities related to all HR functions, including HR department administrative support, payroll, employee onboarding, employee life cycle and HRIS administration, benefits, RRSP and compensation administration, reporting, records management, HR policy and compliance, and HR projects and initiatives.

The HR Coordinator interacts with a broad range of stakeholders, primarily employees and other HR team members.
This position often operates as the first point of contact for employees interacting with the HR department.

Specific Responsibilities

The HR Coordinator will be responsible for the following, as well as other related duties as assigned,

Supports the HR leadership team with HR administrative and operational support
Supports planning and execution for HR events, training programs etc.
Maintains HR files and documentation, ensuring accuracy and confidentiality
Conducts and supports audits of HR and employee information
Supports all employees with HR questions and information, acting as a first point of contact
Maintains the HR Intranet (SharePoint) by updating and posting content
Prepares standard documentation, materials and letters as required
Schedules meetings and resources (space, catering etc.) for the HR leadership team as needed
Assists with the onboarding of new hires
Support employees with self-service administrative changes
Tracks and process employee changes (positions, statuses, compensation, transfers, promotions etc.), maintaining accurate records of employee information in the HRIS
Enters payroll adjustments (new hires, leaves, OT etc.) on a regular, timely and accurate basis
Prepares bi-weekly payroll reports for RRSP contributions and reconciliation
Performs 1st level bi-weekly payroll reconciliation to pre-approve payroll for manager review
Facilitates new employee probationary review process administration with managers
Prepares standard reoccurring and ad-hoc reports for HR leadership

Position Requirements

To be successful in the HR Coordinator role, an individual must possess, and be committed to developing, maintaining, and demonstrating the following:

Competencies:

Proficiency with MS Office Programs (Outlook, Word, Excel, PowerPoint) is essential
Strong written and oral communication skills and interpersonal skills with the ability to work with diverse stakeholders
Strong problem-solving abilities, attention to detail/accuracy
Bias for action and a customer centric orientation
Self-starter with the ability to work both independently and collaboratively as part of a team
Demonstrated sense of urgency, initiative and an ability to complete a high volume of deadline-driven work in a fast-paced environment
Ability to maintain confidentiality over sensitive information and documentation
Flexibility to work overtime outside of regular hours (evenings and weekends) to support the needs of the University

Education and Experience:

Bachelor's degree in human resources, Business Administration or a related field
2 years of HR administrative experience
Experience with HRIS and payroll systems is required (ADP WFN is preferred)

Use of AI Disclosure

University of Niagara Falls Canada (UNF), UNF is committed to a fair and transparent recruitment process.
While AI tools assist us in identifying and communicating with candidates, applications are reviewed by our dedicated Talent Acquisition team to ensure a thorough evaluation of all candidates.

We value diversity and strive to create an inclusive environment where all individuals have an equal opportunity to succeed.
We comply with all relevant laws and regulations in Ontario and adhere to the highest standards of ethical hiring.
We are committed to protecting your personal information and ensuring that all data collected during the recruitment process is handled with the highest level of confidentiality.

Diversity and Inclusivity Statement

University of Niagara Falls Canada (UNF) is strongly committed to equity, diversity, and inclusivity within its community and especially welcomes applications from racialized persons / persons of color, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

University of Niagara Falls Canada recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care, and/or medical).
You are not required to disclose these obligations in the hiring process.
If you choose to do so, UNF will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

If you require any accommodations at any point during the application and hiring process, please contact jobs@unfc.ca.

Read the full job description and apply online on the recuiter's web-site

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