Executive Assistant

McKesson
CA - Ontario - Mississauga
November 20, 2024
Marketing

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

Responsibilities:

Specific duties generally include but are not limited to the following:

Agenda and Meeting Management

Proactively maintain and manage the schedule of the SVP, Strategy & Innovation to optimize his/her time and efficiency.
Coordinates agendas, dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
Prepares meeting agendas.
Ensures that all meeting material is ready prior to each occurrence.
Transcribes meeting minutes when applicable.
Works closely with our internal communication team to prepare internal and external communication via the appropriate channel (media type).
Prepares confidential correspondence and documentation.
Manages phone calls, prioritizes phone messages and mail, and handles all phone calls/inquiries with professionalism.

General Administration of all Communication Channels, Documents, and Reports

Respond to communication requests promptly and professionally and deliver General Administrative Documents and Reports on time, with accuracy and thorough investigation.
Filter incoming calls, mail, and emails, and prepare appropriate responses/drafts, as required.
Maintain a vacation list of all direct reporting employees if/when applicable.
Manage Overtime tool application environment.
Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines.
Prepare expense reports and monthly reports.
Validate and process invoices for timely approval and payment.
Consolidate, gather, and integrate presentation material as required.
Translate documentation between English and French when required.

Minimum Requirement:

Typically requires 6+ years of related experience.

Additional Skills:

Experience

Experience in a similar position supporting an executive.

Communication Skills

Strong listening skills.
Clearly communicates with confidence.

Client Service

Service-oriented to assist our teams as a top priority.
Interacts professionally with all stakeholders at all times.
Promptly responds to requests with accuracy and a courteous demeanor.

Adaptability

Demonstrates flexibility in the face of change.
Projects a positive demeanor regardless of changes in working conditions.
Shows the ability to manage multiple conflicting priorities without loss of composure.

Organization

Time Management - Determines the appropriate allocation of time.
Space Management - Keeps a clean and organized office, appropriately handles paperwork, maintains control over the physical environment.
Task Management - Can balance conflicting priorities and meet critical deadlines.

Proactive Anticipation of Needs

Demonstrates the ability to foresee problems and prevent them by taking action.
Utilizes analytical skills and a broad understanding of the business to effectively interpret needs.

Broad Understanding of Business Concepts

Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates.

Team Player

Works as an active member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals.

Computer/Technical Skills

Displays proficiency with using standard Microsoft Windows and Office software.
Comfortable using information systems such as SAP, Workday, Salesforce.com, etc. are an asset.
Demonstrates proficiency by quickly adapting to new technology and acquiring new technical skills.

Judgement

Exhibits sound judgement and the ability to make reasonable decisions in the absence of direction.
Swiftly refers problems/issues to the appropriate person(s) when necessary.
Works effectively without constant and direct supervision or guidance.
Uses discretion and keeps information confidential.

Career Level - IC Business Support - B5

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position: $53,800 - $89,600

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees and is committed to a diverse and inclusive environment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age or genetic information.

Join us at McKesson!

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Read the full job description and apply online on the recuiter's web-site

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