HR/Payroll Specialist

Contract - 12 Months Contract (Maternity Coverage) with the possibility of an extension

Candidates with less experience will be considered for the HR/Payroll Coordinator role as an entry point, with the opportunity to grow into a specialist position over time.

Company Description

For more than 30 years, Lorex has been a leader in the marketplace when it comes to innovative security technology for both home and commercial use. We achieve this by continuing to produce innovative monitoring solutions, all backed by cutting-edge technology and a dedicated team of forward thinkers. Using the latest technology and innovations, Lorex strives to produce solutions to both enhance security and fit your lifestyle.

Job Summary

The HR & Payroll Specialist provides both HR-specific and payroll support to the company. Reporting to the Director, Customer Success, People & Culture, the ideal candidate will be responsible in ensuring accurate and efficient processing of the biweekly payroll (for both hourly and salaried employees). In addition, the HR & Payroll Specialist will provide support in a variety of HR areas such as Recruitment, Onboarding, Benefit Administration, Health and Safety, and Training and Development.

Duties & Responsibilities:

Payroll:

• Process bi-weekly payroll for salaried and hourly North American employees (Canadian & US Payroll)
• Prepare biweekly payroll general ledgers and monthly general ledger accruals for accounting for both the US and Canadian payrolls
• Process and distribute annual employee tax documents such as T4s
• Update and maintain the payroll system such as entering new hire information, terminations, salary adjustments
• Prepare various reports and retrieve data from the HRIS system
• Assist with the development and maintenance payroll administration procedures and maintain payroll records
• Calculate and submit monthly WSIB premium and remit to finance for payment
• Responsible for monthly and annual WSIB and EHT filing
• Respond to all employee queries related to payroll
• Accurately perform bonus calculations based on weighted KPIs on a quarterly basis

Human Resources:

• Respond to general HR inquiries or requests for forms, information, policy clarification, etc.
• Lead the semi-annual competency evaluation process
• Administer and analyze monthly pulse surveys to measure employee satisfaction
• Prepare formal communications to employees for management review, and effectively send them out to the appropriate correspondents
• Draft general HR forms, employment letters as necessary
• Provide various HR reports and analysis as needed
• Review and revise HR policies as needed
• Assist the HR Coordinator with the New Hire Review Program
• Lead the annual KPI process, ensuring accurate tracking of completed documents
• Lead new hire orientations, and ensure that all information within the Welcome package and power point remain up to date
• Lead the employee offboarding process
• Complete HR Check in's with all new hires

Benefits:

• Act as the first point of contact for enquires related to RRSP, health and dental benefits, and insurance coverage
• Coordinate plan changes as per employee requests
• Maintain accurate and comprehensive personnel records and update when required
• Administer group insurance and RRSP including enrollment, contribution, changes and terminations
• Prepare biweekly RRSP general ledger and monthly insurance general ledger for accounting
• Complete the biweekly RRSP remittance report and submit the files on the Manulife website

Training and Development

• Ensure all new hire trainings and annual refresher trainings for staff are completed on time
• Track all training progress on the training platform

Health and Safety:

• Participate as a member of the health and safety related committees, including:
• Managing the monthly inspection process
• Performing audits of the health and safety program
• Acting as the chair for the Joint Health and Safety Committee (JHSC)
• Coordinating escalated and/or sensitive health and safety concerns

Administrative Management

• Oversee the performance and workload of the Administrative Assistant
• Assign tasks and projects, and provide guidance, training and support where needed
• Set performance goals with The Administrative Assistant
• Conduct regular reviews, provide feedback, and effectively address performance issues
• Manage the administrative budget and ensure cost effective management of resources
• Act as the leader of the company Social Committee, ensuring that company events are properly budgeted for, and executed within the set budget

Projects:

• Identify opportunities for ongoing improvement to HR processes and make recommendations accordingly. Participate in quality improvement initiatives
• Review, update and assist employees, management, HR with policy interpretation

Requirements:

Knowledge, Skills and Abilities (KSAs)

Bachelor's degree in Human Resources Management or related discipline

Working knowledge of the Employment Standards Act in Ontario

Understanding of provincial payroll legislation

Understanding of US payroll legislation an asset

CPM or PCP designation is preferred

CHRP enrolment or designation is an asset

Proven written and verbal communication skills

Ability to maintain confidentiality and security of sensitive information and use discretion as appropriate

Highly developed customer service skills with the ability to communicate effectively, with tact, courtesy, discretion and diplomacy with all levels of staff and the public

Highly effective organizational skills, combined with excellent judgement and the ability to prioritize and manage a high volume daily and weekly workload to meet required deadlines

Demonstrates sound judgment and make sound decisions considering the potential consequences or impacts of proposed actions on the organization and on staff in particular

Proficient with Microsoft Office (Excel, Word, PowerPoint, etc. )

Strong research and analytical skills

Superior attention to detail

Competency Profile

Equity/Diversity - Understand current legislation and act in a way to support a healthy workplace

Accountability - Understand privacy and confidentiality policies; Take ownership of one's work

Initiative - To be a self-starter

Service Focus - Anticipates and responds to the needs and concerns of others

Adaptability - Responds in an open and receptive manner to changes in the work environment and work demands

Collaboration.