Group Administrator

Associated Engineering ONT Ltd
CA - Ontario - Markham
January 2, 2025
Management

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Job Title

Group Administrator

Location

Markham, Niagara-on-the-Lake, or Kitchener

Job Type

Full-time temporary

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada and abroad.

We proudly have been recognized as one of Canada's Best Managed Companies for 15 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high-quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

We currently have an opening for a Group Administrator in our Markham office. This position can be based at any of our locations, including Markham, Niagara-on-the-Lake, or Kitchener. We are seeking a motivated and detail-oriented Group Administrator to join our team for a one-year term during a maternity leave.

Responsibilities

Preparing and ensuring the timely delivery of correspondences, invoicing to clients, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
Perform word processing duties; draft forms, prepare/type letters, memos, and reports.
Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
Assembling and transmitting documents internally and externally to clients in various formats.
Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
Perform other duties as required by Project Managers, Group, and Division Managers.
Health and Safety Tracking.
Project support (invoicing, change orders, project setup).
Updating corporate resumes.
Coordinating meetings, travel, and social gatherings as required.
General assistance to other Administrative Staff in the office as required.

Our Commitment to You

At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team. Our unique workplace culture has been what sets us apart and we provide:

Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.
Company supported wellness program that include lunch and learns on various topics.

Job Requirements

What you will bring:

Diploma or undergraduate degree in Office Administration would be an asset.
Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project).
Website maintenance and database management skills are an asset.
Knowledge of Adobe Acrobat and Illustrator is an asset.
Able to work in a fast-paced office environment and remain calm in stressful situations.
Superior organizational and time management skills; strong attention to detail.
Superior interpersonal skills and a strong team player.
Strong oral communication skills and technical writing skills.
Available to work overtime as required or requested, occasionally at short notice.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

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Read the full job description and apply online on the recuiter's web-site

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