The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.
Responsibilities
Main contact for administrative related tasks for all departments;
Initial reception for corporate office greeting visitors and staff;
Assist Human Resources with administrative tasks (letters, projects, and file upkeep);
Assist other departments with projects on an as needed basis;
General housekeeping (ordering coffee supplies, water, kitchen groceries etc.) and ensuring cleanliness and organization of administration as well as operations wings;
Ordering and maintaining inventory of office supplies;
Scheduling meetings and other errands for the President on an as needed basis;
Maintain and update Master Employee Lists (housing, travel, etc);
Assist with onboarding of new hires by setting up online training, distribution of uniforms, parking passes, orientation, new hire packages etc;
Managing and tracking of uniform inventory;
Issuing and tracking of company taxi vouchers for rotational employees;
Reconcile office based credit cards;
Maintain and update Organizational Chart;
Lead in the coordination of company social activities (Christmas party, BBQ, Breakup Party, Etc.);
Daily mail pick up/drop off for company;
Assisting 'out of office' errands on an as needed basis;
Perform any other duties as required or needed.
Qualifications
Experience with administrative and clerical work Proficiency in Microsoft Office suite
Strong communication skills
Strong ability to multitask
Friendly and upbeat demeanor
High degree of professionalism
Ability to work with limited supervision.
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