Court Clerk/Exhibit Control Manager Open Until Filled

Court Clerk/Exhibit Control Manager (Open Until Filled)

CC5 Clerk of Court 5

Regular/full-time

Manitoba Justice

Manitoba Court Operations, Courts

Thompson MB

Advertisement Number: 43123

Salary(s): CC5 $62,262. 00 - $76,484. 00 per year Plus Remoteness Allowance, if applicable.

Closing Date: November 17, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

If successful at the screening stage, candidates will be contacted to start their applications for a Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check. Receipts for the security checks must be provided prior to their interview.

Manitoba Court Operations within the Department of Justice is currently seeking a qualified candidate to fill the position of Court Clerk/Exhibit Control Manager.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

To be considered for this competition you must submit an application form. See below for further instructions.

to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check - Vulnerable Sector Search, Child Abuse Registry Check, Adult Abuse Registry Check, and Enhanced Internal Security Check - Level IV
• Must possess and maintain a valid Manitoba Class 5F Driver's Licence
• Ability to travel to other court centres and circuit court locations by car, airplane and other means of transportation with the possibility of overnight stays
• Ability to work overtime as necessary with little notice
• Ability to lift and transport related equipment weighing up to 14 kgs/30 lbs
• Must qualify for an appointment as a Staff Justice of the Peace pursuant to statutory requirements

Qualifications:
Essential:

• Experience performing administrative or clerical duties preferably in a legal or court related environment
• Experience working with and processing complex documentation
• Experience interpreting and applying policies or legislation
• Experience providing leadership in a team-based environment including presenting and acting as a positive role model
• Excellent analytical, problem solving, and decision-making skills using sound judgment
• Strong organizational skills with the ability to work under pressure to meet workload demands or deadlines
• Experience working with confidential information and using discretion when handling private and sensitive material
• Experience working independently with a strong ability to take initiative under minimum supervision
• Ability to resolve conflict using effective interpersonal skills
• Excellent verbal communication
• Excellent written communication
• Proficiency with Microsoft Office applications (Word, Outlook, and Excel) or similar software

• Experience working with court related database applications (such as CCAIN, QB Registry and CON)
• Supervisory experience such as attendance and performance management, employee development/coaching and recruitment

Duties:
The incumbent will be responsible for the overall administration and supervision of a regional court office, including working collaboratively with the Administrator to provide leadership and support to court staff, specifically the Court Clerk/Exhibit Control program area. The incumbent will provide training, scheduling and overseeing the workflow of staff who attend court in the courtroom and circuit court locations. The incumbent also holds the designation of a Deputy Registrar and Staff Justice of the Peace. As a Deputy Registrar, they will review and process documents under the King's Bench Rules, various federal/provincial Statutes/Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court and enter pertinent information on the Registry system according to a standards manual. As a Staff Justice of the Peace, duties include receiving information, issuing process and determining issuance of subpoenas, assuring the accuracy and completeness of court issued documents, reviewing and signing court orders for offenders, applicants and respondents, explaining court procedures and preventative justice programs to the public. As Clerk of Court, the incumbent must prepare dockets and documents arising from the proceedings, attend Provincial Court to clerk, and monitor and maintain a record of proceedings for all matters before the court. This position is required to plan, organize, direct and control the court offices physical, financial and human resources daily to ensure an effective, efficient operation.

Apply to:

To be considered for this competition you must submit an application form and resume. Complete the application form at the link below or contact Human Resource Services under 'Apply to' to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.

to access the application form. WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by i.